Administrative Assistant (to Principal)

Job Description

Job Description

Who We Are

Since its founding in 2010, Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway, Queens. We currently serve over 1200 scholars from Kindergarten to 12th grade across 3 sites. Our school’s mission is to prepare students from the greater Far Rockaway community to excel academically, to demonstrate mastery of the NY State Learning Standards, and to achieve their career aspirations. Challenge cultivates and supports the intellectual, aesthetic, social, emotional, and ethical development of its students and prepares them to be responsible 21st century citizens. To accomplish its mission, Challenge offers a rigorous instructional program in a safe, supportive, technology-infused and data-enriched and social-emotional learning sequence, authentic field experiences, career counseling, and college coursework.  It is understood that we are one organization with multiple sites, and it is expected that all members of the team collaborate to support all of our scholars.

 

Understanding the Role:

• The Administrative Assistant will have a broad set of responsibilities that  range from supporting the Principal directly, to supporting the day-to-day  operations of the larger School Leadership & Operations team. This position reports to the Principal.

Overall Job Goals and Responsibilities:

• The staff of Challenge Preparatory School is committed to teaching scholars  the values of scholarship, respect, honesty, courage, and balance in a  collaborative technology-infused, inclusive family-like environment. It is the  responsibility of the Administrative Assistant to
• Manage the Principal’s calendar, including scheduling and  coordinating meetings and school visits with school leaders, parents,  and Network office leadership
• Liaise between the Principal and other staff within the organization,  including high-level leadership 
• Identify prepare, and compile necessary materials to ensure the  Principal has the appropriate information for meetings, reports,  presentations, and special projects
• Format and proofread scholar-facing and leader-facing materials
• Scheduling of classroom teachers when members of the instructional  team are absent 
• Overseeing any external providers and their programs within grade  span
• Own and improve existing processes that support the School  Leadership team 
• Support the Principal with various ad-hoc projects and other  administrative duties as needed 
• Other duties as assigned by principal

Who We Seek

• We will consider candidates who can demonstrate: 
• Commitment to and alignment with CPCS mission, vision, program  goals and curriculum 
• Experience building interpersonal relationships with diverse audiences
• Possess a high degree of professionalism, tact, and integrity, as well as a  profound respect for the confidentiality of the documents and  communications involving the organization 
• Strong organizational, problem-solving, and data-gathering skills and  are able to handle multiple shifting priorities 
• Meticulous in your attention to detail and accuracy in matters of  proofreading, document processing, and relaying messages
• Work both independently and as part of a team, exercising a strong  work ethic and dedication to completing work on a timely basis
• Flexible, resourceful, adaptable to changing needs and demands, and  willing to work longer hours as circumstances require.

Qualifications:

• 3+ years of administrative coordination experience in a dynamic  environment 
• Excellent communicator, both written and verbal
• Experience using Google Suite
• Bachelor's Degree  

The salary offer is based on year(s) experience and educational requirements. 

Work Year 

This is a full-time twelve-month position. 

 

School Sites

Grades K-1: 1279 Redfern Avenue, Far Rockaway, NY 11691

Grades 2-5: 710 Hartman Lane, Far Rockaway, NY 11691 

Grades 6-8: 1520 Central Avenue, Far Rockaway, NY 11691

Grades 9-12: 1520 Central Avenue, Far Rockaway, NY 11691

 

Recruitment Process

Phase I -  Phone interview with a member of the recruitment team  

Phase II - In-person Interview with feedback from the Middle/High School Leadership Team

Phase III - Final Interview with the Principal 

Phase IV - Reference Checks

Final - Offer and Contract with a tentative start date

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.