Workplace Coordinator | Innovative Tech Environment

Workplace Coordinator | Innovative Tech Environment Location: Santa Clara, CA (100% Onsite) Compensation: $38.00 – $45.00 / Hour Structure: Indefinite Part-Time Employee (Direct Hire) The Opportunity We are seeking a Workplace Coordinator to be the heart of our employee experience and the face of our Santa Clara headquarters. This isn’t just a front‑desk role; you are the architect of a first‑class, engaging work environment. We need a friendly, professional "go‑getter" with an infectious personality and a passion for customer service to ensure our office remains a highly effective space for our team and guests. Schedule & Flexibility Core Hours: ~25 hours per week, Monday through Thursday. Standard Shift: Monday – Wednesday (9:00 AM – 2:30 PM) | Thursday (Full 8 hours: 9:00 AM – 5:00 PM). Flexibility Required: Candidate must have an adaptable schedule to work more hours or change days based on office needs, events, and occasional urgent operational issues. Note: We are looking for candidates without strict schedule limitations (e.g., fixed school commitments) to ensure seamless office coverage. What You’ll Do First Impressions: Serve as the primary point of contact for visitors and employees, providing a warm welcome and conducting onsite office tours. Operational Logistics: Oversee daily mail/package distribution, shipping services, and the employee lunch program/vendor relations. Office Stewardship: Procure all office supplies, maintain the onsite Demo Lab, and ensure workstations are Day 1 Ready for new hire onboarding. Events & Engagement: Plan and execute in‑office culture events, including happy hours, holiday activities, and internal gatherings. Facilities Support: Assist the Facilities Manager with vendor coordination, A/V meeting setup, and monitoring office cleanliness/janitorial collaboration. The Ideal Candidate Experience: Not entry‑level; must have prior relevant experience in Hospitality, Office Support, or high‑touch Customer Service. Technical Savvy: Proficiency with Mac computers, Microsoft Excel, and the ability to learn internal systems (badge/security) quickly. Mindset: A proactive, forward‑looking thinker who identifies process improvements (e.g., mail flow, inventory systems) before being asked. Professionalism: Comfortable interacting with executives and handling confidential or sensitive workplace needs with sound judgment. The Interview Process

1. st Round: 30‑minute virtual interview.
2. nd Round: Onsite interviews with the Leadership team and the Facilities Lead (Benito) to ensure team fit.