Project Manager - HVAC

Required Skills & Experience
- Bachelor’s degree in engineering, construction management, or a related field or equivalent experience of -4+ years in a project coordination or management role.\n-5-7 years of project management experience, preferably in building solutions such as HVAC Controls, Building Management Systems (BMS), Fire Alarm, or Access Control systems.\n-Technical Proficiency: Solid understanding of building systems, including HVAC, electrical, and mechanical systems.\n- Skilled in project management tools (Microsoft Project, SharePoint, Visio) and Microsoft Office Suite.\n-Project Delivery: Manage schedules, budgets, and risks for projects with moderate complexity and overlapping contracts. Ensure consistent delivery of project milestones.\n-Demonstrate strong problem-solving skills and sound judgment in managing field operations and leading multi-disciplinary teams.\n-Identify and resolve project challenges with a proactive, solutions-oriented approach, maintaining focus on project objectives.\n-Demonstrate strong written and verbal communication skills, with the ability to explain technical materials to non-technical stakeholders effectively.\n-Skilled in preparing high-quality project documentation, client-facing reports, and updates tailored to diverse audiences.\n-Exhibit strong interpersonal and on site and virtual team leadership skills with a focus on fostering collaboration and accountability.\n-Build effective relationships with team members and stakeholders, ensuring alignment with project objectives.\n-Display proficiency in cost tracking, revenue recognition, budgeting, and forecasting, with a working knowledge of Schedule of Values (SOV) and AIA billing processes.\n-Effectively contribute to maintaining financial alignment with project objectives and support corrective actions to address variances.

Job Description

The Project Manager leads and supervises all aspects of assigned projects within the solutions business, including new construction, renovations, upgrades, tenant improvements, and service upgrades. This position is responsible for managing project timelines, budgets, resources, and customer relations to ensure high customer satisfaction and positive financial outcomes. The Project Manager works collaboratively with internal teams, clients, subcontractors, vendors, and stakeholders to deliver projects on time and within scope. This position supports NY/NJ area.\n\nEssential Functions: An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation. \n\nProject Management:\n\nLead and manage project coordination efforts, including contract review, procurement, scheduling, and resource allocation, ensuring projects are delivered on time, within budget, and to client expectations.\nCoordinate cross-functional teams, manage internal and external stakeholders, and act as the key point of contact for subcontractors, clients, and internal teams.\nMonitor and track project milestones, ensuring proper documentation and timely reporting to stakeholders.\nTake ownership of project deliverables and ensure compliance with quality standards and client specifications.\nResource and Subcontractor Management:\nCoordinate with internal teams and oversee subcontractor performance, ensuring timely and quality execution of project tasks.\nNegotiate contracts and manage change orders, scheduling, and coordination to ensure resources are aligned with project timelines and goals.\nProvide ongoing support to subcontractors, helping them understand and meet project expectations, safety guidelines, and quality standards.\nFoster effective relationships with subcontractors to ensure smooth execution and project success.\nBillings and Financials:\n\nTake responsibility for timely and accurate project billing, cost forecasting, and financial tracking to ensure alignment with project budgets.\nPrepare and manage monthly project revenue and expense reports, ensuring adherence to the Schedule of Values (SOV) and AIA billing processes.\nPerform detailed financial analysis to ensure project expenditures align with budgetary objectives and make necessary adjustments for any discrepancies.\nDocumentation and Reporting:\n\nTake responsibility for managing and maintaining project documentation, including RFIs, submittals, contracts, subcontracts, compliance records, and As-Built documentation throughout the project lifecycle.\nPrepare detailed project status reports for Senior Project Managers, Project Executives, and Operations Managers, ensuring timely and accurate information on project progress.\nEnsure that all project documentation is organized and accessible to maintain transparency and traceability, supporting project communication needs.\nChange Order Management:\n\nIdentify, estimate, and pursue change order opportunities, ensuring accurate documentation and coordination.\nOversee the negotiation and approval process with customers, ensuring that all changes are properly tracked and integrated into the project’s financials.\nMaintain up-to-date records on all change orders, ensuring that their impacts on project scope, schedule, and budget are clearly understood and communicated.\nProcurement and Inventory Support:\n\nSpecify, order, and track project materials to ensure that all necessary items are available when needed for installation and commissioning.\nMaintain company tools, equipment, and materials, ensuring that items are in good condition and accessible for project use.\nCollaborate with project teams to adjust procurement schedules and material orders based on project timelines and unforeseen changes.\nRisk and Issue Management:\n\nIdentify, assess, and monitor project risks and issues throughout the project lifecycle. Develop and implement mitigation strategies to minimize their impact on project success.\nAct as the primary point of contact for resolving operational or technical challenges, working closely with stakeholders to identify solutions.\nEscalate complex risks and disputes as needed while maintaining alignment with client and project objectives.\nProject Delivery, Quality Assurance & Handover:\n\nImplement quality assurance processes, monitor compliance, and take corrective actions.\nOversee project startup, installation, commissioning, and ensure systems meet specifications.\nCoordinate final turnover documentation, including design documents, system backups, and training.\nEnsure accurate field markups and As-Built submissions, and support third-party commissioning.\nCompliance and Standards:\n\nOversee project adherence to company quality standards and applicable federal, state, and local regulations.\nActively identify, assess, and manage project compliance risks, implementing mitigation strategies to reduce exposure.\nPromote a culture of high performance by holding team members accountable for compliance and continuous improvement.\nSafety:\n\nPromote and enforce a strong safety culture by ensuring compliance with company and regulatory safety standards.\nActively contribute to a safe work environment by identifying, mitigating, and addressing risks.\nLead initial investigations of safety incidents or accidents and develop corrective action strategies to prevent future occurrences.\nEmphasize safety as a shared responsibility, integrating it into daily project activities and team culture.\nClient and Stakeholder Relations:\n\nServe as the central point of contact for clients, consultants, and contractors.\nProvide regular project updates, status reports, and problem resolution to maintain client confidence and satisfaction.\nManage stakeholder expectations by ensuring alignment between project deliverables, timelines, and resource plans.\nCollaboration:\n\nFoster collaboration across divisions and internal departments such as engineering, service, and sales to ensure seamless project execution.\nFacilitate cross-functional meetings to align objectives, share resources, and leverage expertise across teams, enhancing project efficiency and outcomes.\nProactively resolve team interdependencies to prevent project delays.\nTeam Leadership and Development\n\nPromote a culture of high performance, accountability, and continuous improvement.\nMentor junior team members and contribute to the growth of a collaborative, open, and inclusive team environment.\nLead by example in maintaining proficiency and sharing industry insights to enhance team performance and development.