Project Accounting Coordinator

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Who We Are

At WSP, we are driven by inspiring future-ready pioneers to innovate. We're looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood's Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change. As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

This Opportunity

WSP is currently initiating a search for a Project Coordinator for our San Diego, CA office in a hybrid work environment. This position has the ability to sit in any office nationwide, while supporting San Diego. Be involved in projects with our WSP USA Environment & Infrastructure Team and be a part of a growing organization that meets our client's objectives and solves their challenges.

Provides professional support to a project team, assisting with reviewing project charges for accuracy, cost transfers, updating funding as needed, project budgets, and ensuring that all project data is current. Generates accurate and concise documentation regarding environmental/infrastructure/transportation/professional services projects within BST, providing pre-billing information for project manager and/or project coordinator review, and are accountable for reviewing and providing QA/QC on invoices and ensuring compliance with the contract. Ensures that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future-ready solutions to clients.

Your Impact

• Partner with Project Managers and operations staff to perform project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; profit and loss calculations, budget vs. actual cost, and assisting with providing project financial performance and profitability to project/program management.
• Respond to routine questions regarding the activities described above.
• Under general supervision, create, set-up, and/or close-out project accounts in BST, assisting with reconciling overall project revenue and receivables to project budgets.
• Perform basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, write offs, reporting, and updating budgets as needed when contract modifications or budget changes arise.
• Assist project teams in resolving data entry problems; facilitate processing of documents and expenditures.
• Generates revised invoices and makes appropriate adjustments to project expenditures such as splits or transfers and perform BST maintenance to include bill rate adjustments.
• Maintain quality control standards and procedures for generating accurate and precise project-related financial records using BST, spreadsheets, and software.
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.
• Assist with verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients.
• Attend project-related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed.
• Compile information for review by a more Senior Consultant prior to submitting for internal and external auditors as required.
• Remain current in latest project accounting principles, processes, and subject matter.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• High School Diploma or GED.
• Ability to work PST hours
• At least 3 years business experience, preferably in Project Accounting, Billing or Accounts Receivable.
• Basic ability in accounting principles, practices, and methods and their application to project work-related issues.
• Possess an analytical mindset with an ability to exercise sound independent judgement in evaluating situations and making decisions with financial implications to the company.
• Capable organizational and communication skills, strong attention to detail.
• Capable self-leadership with attention to detail, accuracy, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
• Ability to work independently with minimal supervision, as well as part of a team to meet business objectives.
• Data entry skills and very strong attention to detail.
• Experience with Microsoft Office (Excel and Word).
• Familiarity with accounting and bookkeeping software.

Preferred Qualifications:

• Familiarity with BST

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation Expected Salary (California): $43,500-$59,840

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.

#LI-LB1

Additional Requirements

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

• Travel Required: N/A - No travel required
• Job Status: Regular
• Employee Type: Full
• Primary Location: SAN DIEGO - SKY PARK CT
• All locations: US-AK-Anchorage, US-AL-Birmingham, US-AZ-Phoenix, US-AZ-Tempe, US-AZ-Tucson, US-CA-Costa Mesa, US-CA-Irvine, US-CA-Long Beach, US-CA-Los Angeles, US-CA-Oakland, US-CA-Orange, US-CA-Rancho Cordova, US-CA-Riverside, US-CA-Roseville, US-CA-Sacramento, US-CA-San Diego, US-CA-San Francisco, US-CA-Santa Barbara, US-CO-Boulder, US-CO-Denver, US-GA-Atlanta, US-HI-Honolulu, US-ID-Boise, US-LA-Baton Rouge, US-MA-Boston, US-MD-Baltimore, US-MN-Minneapolis, US-NM-Albuquerque, US-NM-Las Cruces, US-OH-Cleveland, US-OR-Portland, US-TN-Knoxville, US-TX-Austin, US-TX-Dallas, US-TX-Houston, US-UT-Salt Lake City, US-VA-Arlington, US-WA-Seattle

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.