Accounts Payable Clerk

Accounts Payable Clerk

Reports to: Chief Financial Officer

Hourly position starting at $18.00/hr.

The Accounts Payable Clerk is responsible for accurately processing invoices and record keeping file, maintaining vendor accounts, and ensuring timely payment of company expenses.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Responsible for matching invoices to daily receiving records in a software system (STORIS) to verify that merchandise has been received and properly documented by the warehouse. Voucher invoices by verifying that the purchase order pricing and quantities match the invoice. Identify and document any cost discrepancies or exceptions and forward them to the Buyers office for review and resolution.

2. Generate and review daily reports of merchandise received but not yet invoiced, research outstanding items to ensure timely invoice processing. Contact vendors to request missing invoices and follow up as needed to obtain required documentation. Coordinates with distribution center to obtain missing documentation. Reconciles vendor statements to company records, identifies and resolves off balances in a timely manner.

3. Prepare invoices for payment according to the weekly payment schedule provided at the beginning of each week. Process and mail checks to vendors. Performs a variety of administrative tasks, including identifying items, entering data, and audits for accuracy and completeness.

4. Performs other duties assigned or as may be presented during routine operations, special events or circumstances.

REQUIREMENTS

QUALIFICATIONS

• Minimum of 3 years of accounts payable experience.
• Must be dependable, organized, analytical, and detail oriented.
• Ability to maintain a professional demeanor and communicate effectively while working with vendors, management, and coworkers in stressful situations.
• Strong computer skills and knowledge of Microsoft excel, and word software programs are essential.