Administrative & Operations Coordinator

Administrative & Operations Coordinator

Arlington, VA | 100% on-Site | Contract-to-Hire | $28/HR $31/HR

Overview:

We are partnered with a mission-driven organization focused on creating meaningful impact through research, strategy, and innovative solutions. Our client brings together diverse perspectives and expertise to address complex challenges and develop work that influences positive outcomes. We are committed to fostering a collaborative, inclusive workplace where employees are empowered to contribute and grow.

We are seeking an Administrative & Operations Coordinator to support office operations, internal logistics, and administrative functions across the organization. This role serves as a key operational partner, ensuring day-to-day activities run efficiently through strong organization, communication, and follow-through.

The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities while supporting employees, leadership, and cross-functional teams.

Key Responsibilities:

• Serve as the primary point of contact for internal operational needs related to office management, meetings, and logistics.
• Maintain a professional and organized workplace environment.
• Coordinate with building management on facilities-related needs.
• Managing office supplies, materials, and inventory.
• Support company swag, event materials, and internal resources.
• Process incoming mail and coordinate distribution.
• Support check deposits and coordination with accounting teams.
• Assist with scheduling, calendar management, and meeting coordination for internal initiatives and leadership activities.
• Guide employees on travel processes, policies, and expense reporting procedures.
• Manage shipping and receiving logistics, including conference materials and company resources.
• Track operational requests, deadlines, and follow-ups to ensure timely completion.
• Partner closely with teams including People Operations, Finance, and Marketing/Communications.

Required Qualifications:

• 2 5 years of experience in administrative support, office management, operations coordination, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and reliability when handling confidential information.
• Ability to lift and move boxes or equipment up to 30 lbs.

Preferred Qualifications:

• Experience supporting professional services, consulting, or government contracting organizations.
• Experience working in a hybrid or distributed workforce environment.

Core Competencies:

• Strong operational execution and follow-through
• Service-oriented approach
• Excellent coordination and logistics skills
• Clear and effective communication
• Proactive problem-solving mindset
• Calm and dependable under pressure

** HireCapital and our clients are equal-opportunity employers. We are committed to an inclusive environment for all employees.