Executive Assistant

Job Description Job Description Executive Assistant Detroit, MI (hybrid) Contract Company Overview Our experience driven philosophy of energy efficiency as economic development helps families and businesses save energy and save money. Through innovative, inclusive initiatives, we help build communities by creating local jobs, producing equitable energy savings for all rate payers, and spurring the growth of diverse local businesses. Our operating philosophy is reflected in our core values. Position Overview The Executive Assistant (EA) provides executive support to our Chief People Operations Officer (CPO), Chief Information Officer (CIO), and Chief Financial Officer (CFO) and serves as the primary point of contact for internal and external interactions. The EA serves as a liaison to the Leadership team by exercising informed judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills and the ability to prioritize multiple important tasks. The EA works independently on assignments and projects, from conception to completion, and works under pressure at times to handle a wide variety of activities and confidential matters with discretion. The EA must also be skilled at building presentations in Power Point. The EA must be highly organized and very detail-oriented, self-motivated, analytical, professional, capable of managing a large workload and proficient in prioritizing tasks in a fast-paced corporate environment. The EA must not only have the requisite technical skills to be a highly functioning professional business partner but must also have strong emotional intelligence and soft skills required to support the COO and build trust with the entire team. Essential Duties and Responsibilities This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Embrace and operate within core values. Completes a variety of administrative tasks for the CFO, CPO, and CIO to include managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; and compiling documents for scheduled meetings. Plans, coordinates, and ensures the CFO, CPO, and CIO schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the CFO, CPO, and CIO time and office. Works closely and effectively with the CFO, CPO, and CIO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Provides a bridge for smooth communication between the CFO, CPO, and CIO and internal departments, demonstrates leadership to maintain credibility, trust, and support with Senior Leadership. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO (as instructed), including those of a sensitive or confidential nature. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, emails, and other tasks that facilitate the CFO, CPO, and CIO ability to effectively guide the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Manages a variety of special projects for the CFO, CPO, and CIO, some of which may have organizational impact. Education and Experience Bachelor’s degree and/or equivalent work experience required. Minimum of 5 years of administrative experience supporting C-Level Executives. Proven work experience as a Senior Executive Assistant reporting directly to a member of the Senior Management team. Experience exercising discretion and confidentiality with sensitive company information. Required Skills, Knowledge and Abilities Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Exhibit a high level of interpersonal skills to effectively communicate with Executives, team members, clients, and vendors. Highly resourceful team player, with ability to be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated proactive approaches to problem solving with strong decision-making capability. Capacity to achieve high performance goals and meet deadlines in a fast-paced environment. Has a positive demeanor that motivates team members to achieve goals. Ability to thrive in a collaborative environment. Function well with a very diverse group of people. Work under frequent time pressures. Utilize good judgement to plan and accomplish goals. Troubleshoot issues as needed. Travel Requirements None Physical Demands and Work Environment Required to sit, stand, walk. Ability to lift up to 10 pounds. Noise level is typically moderate. Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position. The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. #J-18808-Ljbffr The JPI Group