Administrative Coordinator, Plant Operations

Administrative & Site Operations Coordinator

The Administrative & Site Operations Coordinator provides administrative, office management, employee engagement, and communication support for the Phoenix manufacturing site. This role serves as a key resource for site leadership by coordinating meetings, onboarding activities, site events, internal communications, and office operations. The coordinator helps drive employee engagement initiatives, maintains organizational effectiveness through strong administrative processes, and supports special projects that contribute to site performance and culture. Success in this role requires exceptional organization, attention to detail, professionalism, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment while working independently with minimal supervision.

GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Key Responsibilities

Event Coordination & Site Engagement

• Assist in planning, organizing, and executing site events and employee engagement activities.
• Actively participate in and support the site events committee.
• Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce.

Administrative & Office Management Support

• Provide overall office management and administrative support for the Phoenix site.
• Schedule meetings and maintain accurate records, calendars, and documentation.
• Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings.
• Plan, schedule, and arrange business meetings, including logistics and room coordination.
• Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed.

New Hire & Team Support

• Assist in scheduling and coordinating new hire orientation sessions and onboarding activities.
• Maintain organization charts, distribution lists, and team communication tools.
• Schedule, coordinate, and support team meetings, operating reviews, all-hands meetings, and other site forums as needed.

Documentation, Reporting & Communication

• Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials.
• Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry.
• Provide discrete and confidential coordination and handling of sensitive company information.

Office Organization & 5S

• Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency.
• Monitor office inventory and proactively replenish office supplies as needed.

Special Projects & Leadership Support

• Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager.
• Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision.
• Manage multiple projects and competing priorities, initiating follow-up to ensure timely completion of commitments.

Qualifications / Requirements

• Bachelor's Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.

Desired Characteristics

• Strong ability to prioritize, anticipate needs, and work proactively.
• Demonstrated ability to maintain confidentiality of highly sensitive and confidential information.
• Ability to handle ambiguity, shifting priorities, and stressful situations effectively.
• Knowledge of GEHC policies and procedures (preferred).
• Proven ability to balance workload and meet short deadlines in a fast-paced environment.
• Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web-based tools.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to interact effectively across all organizational levels.
• Demonstrated organizational, coordination, and leadership capabilities.