Administrative Coordinator

Schedule: Full-time, Monday – Friday, 8:00am – 4:30pm Pay Range: $22.00 - $24.00 per hour Location: 100% on-site, FMI Portland office Reports to: HR Manager We are seeking a reliable and organized Administrative Coordinator to support daily operations at our main office. This role is a front-line point of contact for customers and employees and plays an important role in keeping the office running smoothly. This position works closely with multiple departments and provides administrative support to our HR and Sales teams. The ideal candidate is highly organized, dependable, and comfortable handling a variety of clerical and coordination tasks. This is a highly visible role that supports teams across the organization and serves as the first point of contact for our office, making consistent attendance and punctuality especially important. Key Responsibilities Office Administration (65%): Serve as the primary contact for incoming phone calls and direct callers to the appropriate department Help maintain smooth day-to-day office operations by supporting administrative needs across departments Track and organize customer comment cards Plan and coordinate company-wide staff events from start to finish, including logistics, communication, and execution. Make travel arrangements for staff attending off-site training Coordinate annual FMI initiatives Human Resources Support (20%): Assist with time-sensitive administrative tasks for the HR Department Format and distribute internal communications and materials Coordinate employee recognition activities such as birthdays and work anniversary acknowledgements Prepare and distribute FMI’s employee newsletter Maintain and update the company website (training provided; prior web experience not required) Assist the Sales Department with marketing mailings Order and track inventory of company-branded merchandise Coordinate promotional gift-giving during the holiday season Provide administrative support related to trade-show bookings Qualifications Strong organizational and time-management skills Demonstrated reliability and a strong record of attendance in previous roles Professional phone and communication skills; ability to write business correspondence Ability to manage multiple tasks and priorities while maintaining attention to detail Proficiency with standard office software, including the Microsoft Office Suite and Adobe Creative Cloud. Previous administrative experience highly preferred. Health benefits, including Medical, Dental, and Vision coverage Basic Life and Voluntary Life coverage 401(k) Plan with company match Generous paid vacation time Employee Assistance Program Flexible Spending Account (FSA) for healthcare expenses About Us FMI Truck Sales & Service has been your dedicated medium-duty truck specialist since 1985! Founded in Portland as a small fleet maintenance shop, the company has grown into a full-service commercial truck dealership and service provider with multiple locations across Oregon. Today, FMI sells and services medium-duty work trucks, supplies parts nationwide, and provides maintenance, fabrication, and equipment installation for businesses that rely on trucks to operate. While trucks are at the heart of what we do, FMI is ultimately a people-focused business . Our customers include local companies that depend on their trucks every day to keep operations running, and our team works together to deliver dependable service and long-term solutions for those businesses. Administrative Coordinator Schedule: Full-time, Monday – Friday, 8:00am – 4:30pm Pay Range: $22.00 - $24.00 per hour Location: 100% on-site, FMI Portland office Reports to: HR Manager We are seeking a reliable and organized Administrative Coordinator to support daily operations at our main office. This role is a front-line point of contact for customers and employees and plays an important role in keeping the office running smoothly. This position works closely with multiple departments and provides administrative support to our HR and Sales teams. The ideal candidate is highly organized, dependable, and comfortable handling a variety of clerical and coordination tasks. This is a highly visible role that supports teams across the organization and serves as the first point of contact for our office, making consistent attendance and punctuality especially important. Key Responsibilities Office Administration (65%): Serve as the primary contact for incoming phone calls and direct callers to the appropriate department Help maintain smooth day-to-day office operations by supporting administrative needs across departments Track and organize customer comment cards Plan and coordinate company-wide staff events from start to finish, including logistics, communication, and execution. Make travel arrangements for staff attending off-site training Coordinate annual FMI initiatives Human Resources Support (20%): Assist with time-sensitive administrative tasks for the HR Department Confidential filing/organization Format and distribute internal communications and materials Coordinate employee recognition activities such as birthdays and work anniversary acknowledgements Organize employee photo days Prepare and distribute FMI’s employee newsletter Marketing & Sales Support (15%): Maintain and update the company website (training provided; prior web experience not required) Assist the Sales Department with marketing mailings Order and track inventory of company-branded merchandise Coordinate promotional gift-giving during the holiday season Provide administrative support related to trade-show bookings Qualifications Strong organizational and time-management skills Demonstrated reliability and a strong record of attendance in previous roles Professional phone and communication skills; ability to write business correspondence Ability to manage multiple tasks and priorities while maintaining attention to detail Proficiency with standard office software, including the Microsoft Office Suite and Adobe Creative Cloud. Previous administrative experience highly preferred. Desire to connect with our support staff: Benefits Health benefits, including Medical, Dental, and Vision coverage Basic Life and Voluntary Life coverage 401(k) Plan with company match Generous paid vacation time Employee Assistance Program Flexible Spending Account (FSA) for healthcare expenses About Us FMI Truck Sales & Service has been your dedicated medium-duty truck specialist since 1985! Founded in Portland as a small fleet maintenance shop, the company has grown into a full-service commercial truck dealership and service provider with multiple locations across Oregon. Today, FMI sells and services medium-duty work trucks, supplies parts nationwide, and provides maintenance, fabrication, and equipment installation for businesses that rely on trucks to operate. While trucks are at the heart of what we do, FMI is ultimately a people-focused business . Our customers include local companies that depend on their trucks every day to keep operations running, and our team works together to deliver dependable service and long-term solutions for those businesses. Monday - Friday, 8:00am - 4:30pm Full-time, 40 hours/week #J-18808-Ljbffr