Office Manager

Job Description

Job Description

We are looking for an organized and proactive Office Manager to support daily operations at our manufacturing office in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a hands-on onsite environment, enjoys keeping business processes running smoothly, and can manage multiple administrative priorities with accuracy. The right candidate will bring strong attention to detail, sound judgment, and a dependable, self-directed approach to work.

Responsibilities:

• Manage office operations to ensure administrative workflows, documentation, and day-to-day activities are completed accurately and on time.

• Enter and maintain customer orders, rental data, and other operational records with a high level of precision.

• Track inventory-related information and help keep internal records current and well organized.

• Prepare repair pricing information and support quote generation for customer requests.

• Respond to customer questions professionally and provide timely administrative support for inquiries.

• Maintain physical files, contracts, and paper-based records in an orderly and accessible manner.

• Oversee office supply levels, place orders as needed, and help maintain an efficient workplace environment.

• Assist with front desk and general office support duties, including handling routine correspondence and coordinating administrative tasks.

• At least 2 years of experience in office administration, office management, or a similar business support role.
• Strong organizational skills with the ability to manage detailed paperwork and multiple priorities effectively.
• Experience with order entry, recordkeeping, and general administrative coordination.
• Ability to work independently in a fully onsite setting and take ownership of daily responsibilities.
• Clear and detail-focused communication skills for interacting with customers and internal contacts.
• Familiarity with office supply management and general reception or front office support.
• Exposure to accounts payable or related administrative financial tasks is preferred.
• A reliable, motivated mindset with a willingness to grow in a small-office environment.