Executive Assistant - Administration

Penn State Health - Penn State Health Corporation

Location: US:PA: Hershey

Work Type: Full Time

FTE: 1.00

Shift: Day
Hours: 8:00a - 5:00p
Recruiter Contact: Garrett C. Kieffer at View email address on click.appcast.io

Position will be onsite

Summary:

Provides executive-level administrative support to the Executive Vice President and Chief Financial Officer. Coordinates highly confidential and sensitive information, manages complex scheduling and logistics, and serves as a key liaison between internal and external stakeholders, including senior leaders, Board members, and trustees. The Executive Assistant anticipates needs, prioritizes competing demands, and facilitates the efficient operation of the CFO's office.


Serves as a primary point of contact for guests visiting the executive suite and collaborates with the executive assistant team to ensure a professional and seamless experience.


ESSENTIAL DUTIES- The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:
• Manages complex executive calendars, coordinates travel arrangements, prepares correspondence, processes expenses and invoices, tracks contracts, and oversees meeting logistics.
• Builds and maintains effective working relationships with leaders across Penn State Health and Penn State College of Medicine, serving as a trusted liaison in resolving administrative issues on behalf of the Executive.
• Independently prioritizes competing demands, exercises sound judgment, and ensures timely completion of projects and assignments in a fast-paced environment.
• Independently addresses routine matters, redirects inquiries to appropriate leaders, and escalates issues when executive involvement is required.
• Greets and assists guests visiting the executive suite.
• Supports executive suite operations, including mail distribution, deliveries, office organization, and supply management.
• Provides backup support for other executives as needed.

KNOWLEDGE, SKILLS & ABILITIES
• Demonstrates exceptional written and verbal communication skills with the ability to interact professionally with executives, Board members, physicians, and external stakeholders.
• Possesses strong organizational, prioritization, and project coordination skills.
• Exercises discretion and sound judgment when handling sensitive and confidential information.
• Proficiency in Microsoft Office applications
• Works effectively as part of a highly collaborative executive support team.

MINIMUM QUALIFICATION(S):
• Associate's degree or equivalent experience
• Five (5) years of executive support experience


PREFERRED QUALIFICATION(S):

• Experience supporting Sr Financial Leadership

WHY PENN STATE HEALTH?

Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.

Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:

• Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).
• Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.
• Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.
• Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.
• Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

WHY PENN STATE HEALTH CORPORATION?

There are many ways to make an impact with one of the leading research, teaching, and clinical healthcare systems in the country. Through a combination of operational, corporate, clinical, and nonclinical roles, we are advancing excellence and innovation in health care together as one team. As Penn State Health continues to evolve for the future, we are committed to hiring dedicated employees who are passionate about delivering the best possible support across our entire integrated health system.


Within Penn State Health's Shared Services Entity, we encourage our employees at every turn to continue their education and advancement. Numerous opportunities are available for professional development and career growth.


YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.

This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.

Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.

Union: Non Bargained