Workplace & Facilities Coordinator

Job Title: Workplace & Facilities Coordinator Compensation: $90k - 100k + bonus and benefits Our Client Our client is a globally recognized alternative investment firm with a strong presence across financial markets and a reputation for combining entrepreneurial thinking, collaboration, and innovation. With a sophisticated, high-performing workforce, the firm places a strong emphasis on creating an exceptional workplace experience and delivering best-in-class service to employees at every level. The Opportunity We are seeking a proactive and highly organized Workplace & Facilities Coordinator to join the Office Services team in San Francisco. Reporting to the Office Manager, this individual will play a key role in ensuring the office operates seamlessly while helping deliver an elevated, service-oriented workplace experience. This is a hands-on role with broad exposure across facilities, vendors, employee services, office operations, and special projects. The ideal candidate is someone who thrives in a fast-paced environment, takes ownership, anticipates needs, and can confidently navigate both day-to-day responsibilities and unexpected challenges. Key Responsibilities Serve as secondary lead coverage for the Office Manager and provide backup support to the Office Assistant team Deliver a polished, high-touch level of service to employees at all levels Coordinate office moves, seating plan updates, ergonomic resources, and workplace services Manage vendors and coordinate maintenance, repairs, cleaning, HVAC, equipment, and furniture services Oversee employee and vendor office access, as well as onboarding and offboarding processes Manage daily food, beverage, pantry, and catering programs, including special office-wide events Partner with building management and serve as a key liaison for office-related matters Monitor and resolve day-to-day facilities issues with urgency and sound judgment Maintain furniture, storage, and office resource inventories across on-site and off-site locations Coordinate document storage and related office resources Process office purchasing card expenses and maintain accurate records Support the Office Manager and broader team on ad hoc initiatives and special projects Ideal Background 3+ years of experience in workplace, facilities, office operations, or a related environment Experience within financial services, luxury hospitality, professional services, or another high-touch service environment preferred Bachelor's degree preferred Strong proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams Exceptional organizational skills with the ability to prioritize multiple competing needs Strong written and verbal communication skills Demonstrated ability to interact professionally with employees and stakeholders at all levels High level of discretion and comfort handling confidential or nuanced situations Resourceful, hands-on problem solver who takes initiative and follows through Service-oriented mindset with a strong commitment to team success and operational excellence High-performing, collaborative, and sophisticated professional environment Opportunity to work closely with employees and leaders across the organization Role with meaningful visibility and ownership across the workplace experience Fast-paced setting where initiative, judgment, and attention to detail are highly valued Team-oriented culture that values exceptional service, accountability, and continuous improvement Opportunity to contribute to projects and initiatives beyond the traditional scope of facilities We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: #J-18808-Ljbffr Career Group