Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to oversee daily workplace operations and create an organized, detail-oriented environment for employees and visitors in St Charles, Illinois. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, stays composed while managing shifting priorities, and takes initiative to keep the office running smoothly. The right candidate will combine hands-on operational support with a service-focused approach, helping leadership and staff remain productive through dependable coordination and follow-through.

Responsibilities:
• Direct daily office activities to ensure the workplace operates efficiently and remains organized, functional, and welcoming.
• Monitor and replenish office materials, refreshments, and shared resources while keeping supply storage orderly and well maintained.
• Coordinate with landlords, maintenance providers, cleaners, and other vendors to address facility needs and support a safe, well-maintained office environment.
• Provide administrative assistance to leadership and staff, including document organization, record maintenance, and support for recurring operational tasks.
• Review invoices, help track expenses, and assist with vendor payment processes while maintaining accurate files and supporting documentation.
• Organize employee lunches, internal gatherings, and hospitality arrangements that contribute to a positive and supportive team atmosphere.
• Support incoming and outgoing shipments, manage deliveries, and maintain accurate inventory across office and operational storage areas.
• Assist with travel plans, scheduling logistics, and itinerary distribution for non-event business travel in coordination with internal team partners.
• Handle business-related errands, support laundry needs for team items, and contribute to special projects or additional operational tasks as priorities evolve.• 5+ years of experience in office management, administrative support, or a similar business operations role.
• Demonstrated ability to manage multiple responsibilities at once while maintaining accuracy and professionalism in a fast-moving setting.
• Strong organizational skills with close attention to detail and the ability to anticipate needs before they become urgent.
• Experience ordering, tracking, and maintaining office supplies, shared resources, and workplace inventory.
• Working knowledge of accounts payable support, invoice review, expense tracking, and vendor documentation.
• Comfortable handling front-office or receptionist-style responsibilities and interacting with a wide range of personalities.
• Clear written and verbal communication skills, along with a dependable, service-oriented approach to team support.