Secretary (OA)

Job Title

Secretary (OA)

Duties

The duties include but are not limited to:

• Serves as designated Timekeeper for the R&D Service. Responsible for time and attendance reporting, as directed.
• Serves as Talent Management System (TMS) Administrator, ensuring compliance with the training requirements for all Research VA staff, WOC/IPAs, and Committee members.
• Serves as Primary ADPAC (Automated Data Processing Application Coordinator) for the R&D Service. Assures that VISTA key menus are accurate and appropriate for each employee by completing annual report.
• Manages individual calendars for ACOS/R&D and AO. Manages Administrative Team Leave Calendar for the R&D Administrative Staff.
• Submits work orders, space requests, IT requests etc., for Research Service and other research personnel, as applicable.
• Works with IRB, SRS, and R&D Committee Coordinators to maintain regulatory committee rosters and appointment letters.
• Assists AO with initial preparation and execution of ongoing HR documentation, including but not limited to: Performance Evaluations, Competencies preparation and records; Research WOC/IPAs initiations/submissions/modifications/extensions/and routing for signatures.
• Oversees access, scheduling, and upkeep in common areas within the Research Service Space. Includes determining and ordering keys needed, cores that need to be changed, tracking of keys signed in and out and which key numbers open which doors. Ensures Keystone Database is updated with all key transactions.
• Back-up Records Liaison for the R&D Service. Ensuring all research records (hard copy and electronic) are kept within the Records Control Schedule.

Work Schedule: Monday - Friday, 7:45am-4:30pm or 8:00am-4:30pm

Telework: Not Available.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD022660

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Physical Requirements: The work requires long periods of time working and keyboarding at a computer workstation. It may involve some walking, standing, bending, or carrying of light items.