Administrative Assistant 4 Jobs

Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems has an opening for an experienced Administrative Assistant 4 to support our Strategic Launcher Programs Engineering organization. Based in Sunnyvale, CA, this role reports directly to the Strategic Launcher Engineering Director and provides support to approximately 150 employees. If you enjoy being at the center of activity, partnering with leaders and teams, and keeping a complex organization running smoothly, this role offers high visibility and meaningful impact.

Why This Role is Compelling

• Impact: You'll play a critical role in enabling a high-visibility engineering organization that supports mission-critical strategic programs.
• Visibility: You'll interact daily with senior engineering and program leaders, gaining insight into how complex defense programs are run.
• Growth: You'll build broad experience across operations, events, onboarding, and customer interactions-ideal for someone who wants to grow in administrative, operations, or program support roles.

Responsibilities

• Provide administrative and project support to multiple leaders and team members.
• Manage day-to-day office needs: files, meetings, calendars, supplies, and routine correspondence.
• Use tools such as Confluence, Jira, SharePoint, and Microsoft 365 to:
  • Maintain collaboration sites and documentation
  • Track actions, tasks, and simple workflows
  • Create and maintain basic trackers, lists, and dashboards
• Arrange domestic and international travel and prepare expense reports.
• Coordinate and support meetings and events (all-hands, lunch-and-learns, customer visits).
• Support onboarding: seating, IT hardware requests, coordination with HR/TA, and routing forms.
• Collaborate with other administrative professionals to align on common practices and shared activities.

Basic Qualifications

• High school diploma or equivalent and 6 years of additional education and/or related experience.
• Strong written and verbal communication skills.
• Proven ability to organize, prioritize, and complete work independently across changing priorities.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• Demonstrated comfort learning and using new digital tools and systems.
• Ability to work on-site full time in Annapolis, MD.

Preferred Qualifications

• Demonstrated ability to own small projects, track tasks, and drive to closure with minimal supervision.
• Experience with some of the following:
  • Insights or similar AI/assistant tools
  • Confluence, Jira, and SharePoint
  • Concur (or similar) for travel and expenses
• Experience coordinating meetings/events and supporting large or multi-site teams.
• Associate's or Bachelor's degree.

Primary Level Salary Range: $66,600.00 - $111,000.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.