Administrative Assistant

Administrative Assistant

Location: Palo Alto, CA 94305 (Hybrid)

Pay Range: $40/hr. - $42/hr.

Duration: 6 Months (Extension/Conversion Based on performance)

Responsibilities:

• Plan, organize, and execute complex conferences, seminars, and departmental events.
• Coordinate with vendors and service providers for venue, catering, materials, and logistics.
• Oversee event budgets and ensure expenditures remain within approved limits.
• Manage production and distribution of event materials and communications.
• Draft, edit, and fact-check correspondence, presentations, reports, grants, and course materials.
• Create and maintain content for unit documents, reports, brochures, websites, and social media platforms.
• Assist with capital or special equipment requests and vendor selection.
• Maintain accurate financial documentation and compliance with applicable policies.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• 4+ years of progressively responsible administrative experience.
• Experience supporting senior leadership.
• Demonstrated experience in budget management and financial reconciliation.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.