Office Coordinator

Ultimate Staffing is seeking an Office Coordinator to join a client in Fort Worth. This is a full-time, direct hire position. The role is 100% onsite.

This person will support daily operations across the organization. This role plays a key part in ensuring offices are well stocked, organized, and efficiently supported through effective inventory management, vendor coordination, and limited front desk assistance.

Aligned with Guest Services and Employee Relocation functions, this position requires a professional presence, strong organizational skills, accurate recordkeeping, and clear communication to help maintain a seamless and welcoming workplace environment.

Key Responsibilities:

Inventory & Supply Management

• Coordinate the ordering, replenishment, and distribution of office supplies and general-use inventory to support daily business operations.
• Maintain accurate inventory records, including stock levels, usage tracking, and distribution, using internal inventory systems.
• Monitor usage trends and provide insights to support informed purchasing decisions and appropriate inventory levels.
• Organize and maintain supply storage areas to ensure materials are properly stocked, labeled, and easily accessible.
• Adhere to and support company 6S standards within storage and work areas.

Vendor Coordination

• Serve as a point of contact with approved vendors and suppliers regarding product availability, pricing, order status, and delivery schedules.
• Follow up on orders and resolve delivery issues or discrepancies promptly and professionally.
• Maintain clear, effective communication with vendors and internal stakeholders.

Departmental & Front Desk Support

• Respond to internal supply requests and distribute materials in a courteous, service-oriented manner.
• Provide front desk coverage as needed, including greeting visitors, directing guests, and handling general administrative inquiries.
• Represent General Services with professionalism, strong communication, and a polished appearance at all times.

Qualifications:

• High School Diploma or equivalent required.
• Associate's or bachelor's degree in Business Administration, Supply Chain, or a related field preferred.
• Minimum of two (2) years of experience in inventory coordination, purchasing, administrative support, facilities, or customer service roles preferred.
• Proven ability to remain organized, detail-oriented, and accurate in a fast-paced environment.

Essential Skills & Competencies

• Inventory tracking and organizational skills
• Vendor communication and order coordination
• Basic purchasing and supply management
• Professional verbal and written communication
• Strong attention to detail and time management
• Experience supporting office operations or general services functions
• Familiarity with inventory tracking systems
• Customer-service mindset aligned with internal support roles

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.