OFFICE AUTOMATION ASSISTANT - LAKEHURST

Job Title

Duties

Using desktop publishing, word processing, calendar and other software packages, processes documents involving many different styles of heading and arrangements of material within the text, (i.e., flyers, brochures, calendars, posters, pamphlets, booklets, and other marketing material). Uses sample documents and correspondence manuals to determine how material should be presented. Formats documents automatically by using macros available within the software. When macros are not available, formats each document separately by executing each functions, e.g., indentation, type font, underlining. Uses own judgment in spacing columns of tabular material. Produces illustrations, charts, graphs, layout text, graphics, and pictures and uses multiple styles and sizes of type. May use calendar software to schedule events on one or more calendars for publication. Using software chooses appropriate art form for publication. May compose material to accompany flyers, brochures, etc. Other forms of art work are available for cut and paste techniques for publication. Performs other related duties as assigned. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations. Prepares a wide variety of recurring correspondence, internal reports, and other documents from information obtained from the staff, files, and other sources and reviews and finalizes documents prepared by others. Composes routine, nontechnical correspondence, such as requests for information. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Consolidates and finalizes information for various reports in accordance with established reporting procedures and/or instructions from the supervisor. Gathers and summarizes information from files and documents for supervisor's or other staff members' use in responding to inquiries. Coordinates/forwards correspondence to appropriate office. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Establishes suspense dates as directed by the supervisor and brings to supervisor's attention those that cannot be met by requested dates. Reviews outgoing correspondence for procedural and grammatical accuracy and conformance with administrative requirements. Receives children, youth, parents, and other visitors in a courteous manner. Based on general knowledge, refers telephone callers and visitors appropriately. Oversees the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data and planning and reporting IA W higher headquarters requirements. Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the Child and Youth Programs. Requisitions office supplies, printing support, and related materials. May be responsible for the receipt, control, logging, safekeeping, and necessary action on classified materials. Updates tracker or suspense files as required. Ensures compliance with policies and regulations applicable to Air Force Child and Youth Programs. Performs other related duties as assigned.