Administrative Assistant- IREats

Administrative Assistant for Indian Rocks Eats

Indian Rocks Eats is seeking a passionate and servant-hearted Administrative Assistant who will play a vital role in advancing the mission of Indian Rocks Church through food ministry. This position is ideal for an administrative professional who possesses a passion for people, and a desire to see operations excel through hospitality. By managing day-to-day administrative details, organizing logistics, and facilitating smooth communication for our campus lunch programs and special events, your organizational excellence will back the culinary team as they foster community, nourish the body and soul, and reflect Christ to students, staff, and guests.

By joining IR Eats, you will step into a purpose-driven culinary environment that values your skills and offers a consistent full-time schedule with a manageable work-life balance. This role provides a unique avenue to impact students, families, and the community daily while building a positive, team-oriented culture focused on excellence and professional growth.

Essential Functions:

• Departmental Administrative Support: Act as the primary administrative point of contact for the IREats department. Draft, edit, and coordinate correspondence, memos, menus, and production reports on behalf of hospitality leadership.
• Calendar & Event Coordination: Manage the complex production and catering calendar for IREats, aligning kitchen operations with Sunday service, special events, campus lunch programs, athletic team meals, and external catering requests.
• Financial Oversight & Deposits: Assist in the reconciliation of daily food service revenues. Accurately prepare cash/check deposits, review financial performance reports, code invoices to proper budget lines, and route documentation to the finance office.
• Digital & POS Ecosystem Management: Oversee the backend operations of the Square for Restaurants platform. Manage multi-location menus, track point-of-sale (POS) transactions, generate invoices, and execute digital pre-order and catering logistics.
• Marketing & Promotional Campaigns: Design visually compelling menus, promotional flyers, and digital signage utilizing Canva. Execute automated marketing initiatives and manage the IREats social media presence across META platforms (Instagram & Facebook).
• Communication Liaison: Serve as the administrative liaison between kitchen operations and church/school leadership, when needed.
• Data & System Management: Maintain high data integrity within Google Workspace (Google Sheets & Drive) for inventory tracking, health department compliance records, staff/volunteer safety training logs, and standard operating procedures.

Requirements:

• 23 years of administrative or office support experience with strong organizational skills, preferably within a high-volume food service, hospitality, school administration, or church environment.
• Technical & Platform Proficiency: Intermediate to advanced knowledge of (or ability to learn quickly) Square for Restaurants (POS, Invoicing, Multi-Location Menus, Catering Logistics).
• Proficiency in Canva and digital asset creation for promotional flyers and META Social Media suites (Instagram & Facebook).
• Mastery of Google Workspace (specifically Google Sheets and Google Drive management).
• Humble, teachable spirit with a desire to grow professionally and spiritually in a team environment.
• Ability to manage multiple tasks in a fast-paced setting while remaining calm, focused, and joyful.
• Physical ability to remain seated or stand at a desk for extended periods, navigate across the campus, and occasionally lift or move light office or hospitality deliveries up to 25 pounds.

Church Membership & Lifestyle Expectations:

• Must give testimony and evidence of a personal relationship with Jesus Christ and sense the call of God to a serving ministry.
• Demonstrate a consistent Christian lifestyle as referenced by the Mission, Statement of Faith, and Leadership Guidelines of Indian Rocks.
• Must be an active member of Indian Rocks as defined by regular attendance in worship services, regular attendance/involvement in an Indian Rocks Connection Group or Small Group, commitment to systematic stewardship, and faithful in tithing.

This Ministry Job description is not limited in scope or definition and may be adjusted based on developments or growth of the church organization or structure, administrative directives and/or policies, or policy changes.

Indian Rocks Church and Christian School participates in the Care Provider Background Screening Clearinghouse for all positions. Please review the official education and awareness information regarding this screening process at the Care Provider Background Screening Clearinghouse Website.