Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Los Angeles, California on a Contract basis. This contract opportunity will support the Central Services team with day-to-day office coordination, documentation, and administrative tasks, with an expected duration of approximately two weeks and the potential to continue beyond the initial assignment. The position is available to start immediately and is ideal for someone who can stay organized, communicate professionally, and manage multiple priorities in a busy office setting.

Responsibilities:
• Support daily departmental activities by handling general administrative and clerical tasks that keep operations running efficiently.
• Coordinate office functions and assist with program-related activities to help maintain smooth workflow across the team.
• Maintain accurate inventory records and organize supporting documentation for internal tracking purposes.
• Communicate professionally with leadership, office personnel, vendors, and external contacts to ensure timely follow-up and clear information sharing.
• Partner with the Purchasing Manager on procurement support, including vendor outreach, record maintenance, and preparation of routine reports.
• Enter and update data in office systems with accuracy while helping manage files, correspondence, and related administrative materials.
• Provide front office assistance as needed, including responding to inbound calls and directing inquiries appropriately.• Prior experience in an administrative assistant, receptionist, or general office support role is preferred.
• Strong written and verbal communication skills with the ability to interact professionally with a variety of stakeholders.
• Solid organizational skills and careful attention to detail when managing documents, records, and multiple assignments.
• Proficiency with Microsoft Office applications and confidence performing data entry tasks accurately.
• Ability to work independently, prioritize responsibilities, and adapt in a fast-paced environment.
• Experience supporting office operations, handling inbound calls, and providing general administrative assistance.
• Availability to begin immediately and commit to a short-term Contract assignment.