Accounts Payable Specialist

Job Type Full-time General Summary This is an hourly position in City of Industry, CA that reports to the Accounting Manager. The Accounting Specialist performs tasks related to the efficient maintenance & processing of accounts payable transactions. Applies the three-way invoice match process, identifies variances, & communicates with vendors on price discrepancies. Scope of Job Function Applies three-way invoice match process daily. Follows up with other departments for invoice signature approvals. Invoice G/L account expense coding. Invoice data entry process in system & create new vendor in system as required. Follows up with new vendor for supporting documentation relating to price & quantity discrepancies. Generates credit notes for RTV’s received. Weekly check runs. Reviews & process employee expense reports for the sales department. Codes & process’ payment for American Express & Home Depot statements. Process’ check request for Tax payments. Process’ & post payments for ACH & Wire payments to suppliers. Identifies repairs & maintenance expense by machine. Reports checks to bank positive pay daily for suppliers & payroll. Files open & paid invoices. Communicates with suppliers regarding disputes or missing invoices. Reviews vendor statements. Process’ broker commission payments. Codes Freight invoices by customer. Records journal entry for prepaid expense, prepaid insurance, & unrecorded liabilities. Contacts bank for foreign exchange rate on foreign customer payments (Canada). Provides support for annual review. Process’ year-end 1099’s. Backup to Receptionist phone duties as needed. Month end inter-company reconciliation, GRNI reconciliation & other assigned month end account reconciliations. Requirements Required 3–5 years’ experience in accounting. General understanding of accounting practices & principles. Experience with an accounting software system. Strong communicator, both on paper & over the telephone & will need to frequently deal with customers & multiple departments within the organization. Desired Knowledge of general manufacturing environment & practices, Food manufacturing a plus. Business Acumen. #J-18808-Ljbffr