School Office Manager

Job Description

Job Description

Oakland FlexTech High School is seeking a full time Office Manager .

Oakland FlexTech High School is located in Farmington Hills, MI and serves the greater Metro-Detroit area. As a 9-12 high school, FlexTech offers flexible scheduling to accommodate learning outside the walls of the school through internships, college dual enrollment and various community projects. Students find themselves challenged and inspired by the progressive, competency-based and project-based learning model that is at the core of our instructional program.

Students come to Oakland FlexTech High School looking for a more relevant high school experience. They seek a small, personal environment where they feel supported and encouraged to pursue their interests. The school has an open campus that operates under a seat time waiver, so student schedules are markedly different from a typical high school and there is an emphasis on using technology to support our methodology.

Staff at Oakland FlexTech High School are part of a learning community participating in year-long professional development designed to support and develop teachers through a process of reflection and practice. Through a dynamic and supportive environment, all staff are encouraged to bring new ideas and participate in problem solving protocols. Oakland FlexTech provides opportunity for leadership in many ways and strives to support all staff in becoming experts, contributing members of our learning community.

Job Summary:

We are seeking a dedicated and organized Office Manager to join our team. The Office Manager will oversee the day-to-day administrative operations of the school office. This position plays a crucial role in managing office staff, supporting school functions, and ensuring an organized, efficient, and welcoming environment for students, parents, staff, and visitors.

Responsibilities:

Essential Duties:

• Manage the day-to-day operations of the school office, including scheduling, communication, and administrative support.

• Supervise administrative staff and provide training and guidance as needed.

• Develop and maintain office procedures to improve efficiency and ensure compliance with school policies.

• Handle correspondence, including emails, phone calls, and written communication with parents and guardians.

• Manage student records, including enrollment, attendance, and health files, ensuring confidentiality and compliance with regulations.

• Assist with budgeting and financial management, including tracking expenditures and processing invoices.

• Coordinate and support school events, meetings, and activities, including maintaining calendars and managing logistics.

• Serve as the primary point of contact for parents, students, and visitors, addressing inquiries and resolving issues as they arise.

• Maintain office supplies and equipment, ensuring everything is adequately stocked and functional.

• Support the school administration in implementing policies and procedures that promote a safe and positive learning environment.

• Collaborate with teaching staff and other departments to facilitate communication and information sharing.

• Effectively communicate with students, staff, and parents

• Work independently and with others to fulfill school goals and objectives

Cognitive Demands:

• Recall and abide by school policy and support school culture and goals 

• Be able to think logically and abstractly to solve problems

• Provide outstanding written and oral communication

Physical Demands:

• Occasionally lift and/or move objects weighing up to 25 pounds 

• Stand and walk frequently

• Withstand all demands presented by outside weather conditions at any time of the year 

• Withstand a moderate noise level

Qualifications:

• Bachelor’s degree in business administration, education, or a related field (preferred).

• Previous experience in an administrative role, preferably in a school or educational setting.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent communication and interpersonal skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and school management software.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• A positive attitude, strong work ethic, and a commitment to supporting students and staff.

• Knowledge of school policies, procedures, and regulations is a plus.

Company Benefits:

• Health Insurance: Medical, Vision, & Dental Plans

• 10% 401(k) company contribution 

• Life, ADD, STD, LTD 100% paid by the employer

• Voluntary Plans Available

For more information on Oakland FlexTech High School, please visit our website at  

CS Partners/Partner Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, genetic information,  military or veteran status, sexual orientation and gender identity or expression, marital status, familial status, height, weight, or any other protected status under federal, state or local laws .