Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to support purchasing operations and contract coordination for a long-term contract assignment in Blacksburg, Virginia. This role focuses on guiding purchase requests from initial intake through completion, maintaining strong alignment with budget stakeholders, and ensuring documentation is accurate and compliant. The ideal candidate brings experience in corporate procurement, supplier coordination, and contract review, along with the ability to keep multiple requests moving efficiently in a fast-paced environment.

Responsibilities:
• Manage purchase requests from creation through final fulfillment, ensuring each submission progresses smoothly through review, approval, and completion.
• Prepare procurement documentation with clear financial details, supplier data, and business rationale that meet internal policy standards and approval requirements.
• Partner with budget owners and finance contacts to confirm spending alignment before requests are formally submitted.
• Monitor active procurement items and provide ongoing updates to internal stakeholders and procurement teams on current status and anticipated future needs.
• Maintain organized records of purchasing activity, track expenditures against budget, and support reporting as needed.
• Identify opportunities to combine vendor agreements or related purchases to improve efficiency and reduce duplication.
• Set up new supplier requests in Workday when new vendors are being evaluated or selected for business needs.
• Review sole-source situations and help document justification for supplier selection when competitive options are limited.
• Examine statements of work and related contracts to confirm scope, pricing, milestones, and deliverables are accurate before routing for approval.
• Track contract and renewal timelines, verify required legal or compliance reviews are completed, and escalate issues that require management support.• 3+ years of experience in procurement, purchasing, supply chain, or a closely related business function.
• Working knowledge of corporate procurement practices, purchase order processes, and supplier management activities.
• Experience reviewing contracts, statements of work, or vendor agreements for accuracy and completeness.
• Ability to coordinate with finance partners, budget owners, legal teams, and internal stakeholders across multiple requests.
• Strong organizational skills with the ability to manage lifecycle tracking, status reporting, and renewal oversight.
• Familiarity with Oracle Procurement, Workday, or similar enterprise procurement platforms.
• Analytical skills to support cost review, business justification, and purchasing decisions.
• Clear written and verbal communication skills, including the ability to raise concerns and resolve process issues promptly.