Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in Sarasota, Florida in a Contract position. This role serves as a key point of contact for residents, visitors, and service providers while helping keep administrative tasks organized and on schedule. The ideal candidate brings a strong customer service approach, strong computer skills, and the ability to stay composed in a small office that can shift from quiet to fast-moving throughout the day.

Responsibilities:
• Welcome homeowners, guests, and vendors at the front desk and provide courteous assistance with questions or office needs.
• Support the property manager and board members with day-to-day administrative tasks, correspondence, and document handling.
• Process rental and homeowner applications, ensuring forms and supporting paperwork are complete and properly organized.
• Maintain accurate filing systems, office records, and data entry tasks to support efficient office operations.
• Prepare access credentials and respond to routine resident requests in a timely and attentive manner.
• Compile basic reports and perform general clerical duties such as scheduling, document preparation, and phone coverage.
• Help maintain an orderly, well-organized office environment and adapt to changing front-desk activity levels throughout the day.