Executive Assistant

Job Title

Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive.

Company

Qualcomm Incorporated

Job Area

Administration Group, Administration Group > Administrative Support

General Summary

Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.

* This position is not eligible for Qualcomm immigration sponsorship. *

** Position requires to be onsite in San Diego, 5 days a week. **

Minimum Qualifications

Bachelor's degree and 4+ years of Administrative Assistant or related work experience. OR Associate's degree and 6+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.* Completed advanced degrees in a relevant field may be substituted for up to two years (Master's = one year, Doctorate = two years) of work experience.

Preferred Qualifications

5+ years of work experience in a role requiring interaction with SVPs.

5+ years of experience working in a global, matrixed organization.

Principal Duties and Responsibilities

Provides complex assistance and support to a VP, SVP, and/or C-suite executive.

Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures.

Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.

Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.

Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).

Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation.

Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails.

Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events. These events may include external customers and vendors.

Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures.

Level of Responsibility

Provides supervision/guidance to other team members.

Decision-making is significant in nature and affects work beyond immediate work group.

Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.

Works within the prescribed budgetary objectives of the department.

Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions). Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Pay Range and Other Compensation & Benefits

$36.15 - $54.23

The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer and you can review more details about our US benefits at this link.