Legal Billing & Collections Specialist

Job Description
Our Client, a prestigious law firm located in Center City, Philadelphia, is seeking a Billing Specialist to join their growing team. This is an exciting opportunity to contribute to the firm's operations while working in a dynamic and professional environment. The ideal candidate will have experience in legal billing, attention to detail, and a passion for accuracy.

Prepare and Review Client Billing

• Prepare and process monthly attorney billing in accordance with firm policies and client-specific billing guidelines.
• Review, edit, and finalize pre-bills and invoices while identifying and resolving billing discrepancies.
• Ensure that bills reflect accurate time entries, expenses, and fees.
• Execute complex billing arrangements, including electronic billing, split billing, fixed fee arrangements, and discounts.

Billing Data Management

• Enter and maintain accurate timekeeping and billing data in the firm's billing software.
• Ensure that all relevant information is updated and correct.

Coordination with Attorneys and Staff

• Serve as the primary liaison between attorneys, clients, the accounting department, and third-party eBilling vendors.
• Work closely with attorneys, paralegals, and other team members to ensure timely and accurate billing.
• Respond to inquiries related to billing issues and concerns.

Handle Discrepancies and Adjustments

• Address client inquiries regarding invoices, providing clarification and adjustments as needed.
• Resolve billing discrepancies in a timely and professional manner.

Reporting and Financial Analysis

• Generate billing and collections reports while becoming a subject matter expert on attorney billing matters.
• Assist with the preparation of billing reports and assist with monthly financial close processes.

Billing Process Optimization

• Identify opportunities to streamline billing procedures and ensure that processes are in line with industry best practices.

Maintain Confidentiality

• Handle sensitive financial data with discretion and ensure compliance with all confidentiality policies.

Requirements

Experience in billing, preferably in a law firm environment.

Strong proficiency in billing software (e.g., Elite, TimeSlips, or similar).

Knowledge of Microsoft Office Suite (Excel, Word, Outlook).

Excellent organizational skills and attention to detail.

Strong communication skills, both written and verbal.

Ability to work independently and as part of a team.

Knowledge of legal terminology and billing practices is a plus.

Benefits

Free benefit to employees

• Health, Dental & Visioninsurance
• Lifeinsurance
• Disability benefits
• 401(k) match after one month of employment
• Paid timeoff
• Visioninsurance
• Medical and dependent care spending accounts
• Commuting and parking pre-tax accounts