Executive Assistant

Job Description

Job Description

About Pivot Path Solutions

Pivot Path Solutions, LLC is an enterprise IT and business solutions firm based in the National Capital Region. We support Department of Defense, federal civilian, and Intelligence Community customers with mission-focused technology, financial management, data, cybersecurity, and program operations expertise. Pivot Path is an SBA-certified 8(a), Women-Owned Small Business and holds an active Top Secret Facility Clearance.

Position Overview

Location: Offutt Air Force Base, Nebraska
Schedule: Full-time, on-site; Monday-Friday, 7:30 a.m.-4:30 p.m., excluding federal holidays
Work Arrangement: 100% onsite
Clearance: Secret clearance required 
Citizenship: U.S. citizenship required

Position Summary

The Executive Assistant will provide administrative, clerical, and data-entry support to senior leadership within the 55th Wing Office of the Staff Judge Advocate (55 WG/JA). This position requires exceptional professionalism, organization, communication skills, and discretion when handling sensitive, strategic, personnel, and confidential information.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling.
• Serve as a primary point of contact between leadership and external agencies.
• Track deadlines, deliverables, and other matters requiring timely completion.
• Prepare, edit, and maintain emails, correspondence, reports, presentations, briefing materials, spreadsheets, and other documents.
• Answer and respond to telephone, email, and in-person inquiries professionally.
• Attend meetings and conferences and complete follow-up activities as requested by leadership.
• Perform general administrative, clerical, office-management, and data-entry duties.
• Scan, upload, organize, and maintain electronic records.
• Handle sensitive personnel documents in accordance with applicable laws, regulations, and policies.
• Apply military protocols and administrative information-management procedures.
• Maintain productive working relationships with installation personnel, community organizations, and external agencies.
• Safeguard Government information, property, records, equipment, keys, and access credentials.

Minimum Qualifications

• Associate degree in any field.
• At least one year of clerical or data-entry experience in an office environment.
• At least one year of experience working in a military environment.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Knowledge of administrative procedures, office-management practices, records management, and military protocol.
• Strong organizational, customer-service, and deadline-management skills.
• Excellent written and verbal communication skills.
• Ability to read, write, speak, and understand English fluently.
• Ability to exercise sound judgment and maintain absolute confidentiality.

Security and Employment Requirements

• Must be a United States citizen.
• Must successfully complete required criminal, financial, fingerprint, suitability, and national-security background investigations.
• Must be eligible to receive a Common Access Card and access Air Force information systems.
• Must complete required Government orientation, security, privacy, information-assurance, and annual training.
• Must maintain a professional, conservative, and neat appearance consistent with the office’s business-casual dress requirements.

Equal Employment Opportunity

Pivot Path Solutions, LLC is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.

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