IT Budget and Operations Coordinator

Role Description

The Remote IT Budget and Operations Coordinator requires:

• 3+ years of experience in budget coordination, financial operations, FP&A support, accounting support, or a related role with meaningful responsibility for budget tracking and reporting.
• Demonstrated experience managing budgets, tracking budget versus actuals, maintaining detailed financial trackers, supporting forecast updates, and identifying spend variances.
• Strong organizational skills with the ability to manage multiple cost centers, recurring reporting cycles, deadlines, and follow-up activities with accuracy.
• Ability to work accurately with detailed financial data, invoices, purchase orders, and supporting documentation while maintaining organized records.
• Experience supporting procurement, invoice processing, contract documentation, and vendor workflow activities is preferred and will help support the secondary responsibilities of the role.
• Advanced Excel skills are required, including formulas, pivot tables, lookups, reconciliations, and the ability to analyze and manage detailed budget, invoice, and forecast data.
• Comfort working with IT leadership, Finance, Procurement, and cost center owners to gather updates, reconcile information, and support decision-making.
• Strong written and verbal communication skills with a service-oriented, responsive approach.
• Detail-oriented, dependable, and able to execute administrative tasks with accuracy and consistency.
• Familiarity with regulated or process-driven environments is preferred.

Qualifications

• 3+ years of relevant experience.
• Strong organizational skills.
• Advanced Excel skills.
• Strong communication skills.
• Detail-oriented and dependable.

Requirements

• Experience in budget coordination and financial operations.
• Ability to manage multiple cost centers and reporting cycles.
• Experience with procurement and invoice processing preferred.
• Comfort working with various stakeholders.

Duties

• Own and maintain a detailed IT budget tracker across multiple cost centers, ensuring budget data is accurate, current, and organized.
• Track budget versus actuals on a recurring basis, identify variances, and prepare clear reporting for IT leadership and cost center owners.
• Partner with cost center owners to collect updates, validate spend, reconcile planned versus actual expenses, and maintain forecast accuracy.
• Support monthly budget review cycles by updating financial trackers, organizing supporting detail, and following up on open items.
• Review invoices and spend records against budgets, purchase orders, and contract terms to help ensure accurate coding and payment readiness.
• Use advanced Excel skills to manage large data sets, perform reconciliations, build formulas, and prepare routine budget reporting and analysis.