Operations Administrator - Procurement

Role Description

Are you organized, able to manage multiple tasks, and pay attention to details? If you love the buzz of getting the right resources to the right people: fast, accurately, and with a smile, this is the place to shine. If so, we're looking for someone like you to join our team at APL. We’re on the hunt for a Procurement Operations Administrator who thrives on turning needs into reality.

In this role you will:

• Drive the end-to-end procurement process for programs in the Asymmetric Operations Sector.
• Partner hand-in-hand with project teams to deliver timely, compliant subcontracts and material purchases.
• Become part of a tight-knit crew of procurement operations admins who live for smooth, on-schedule procurements.
• Ensure all project procurements (material, subcontracts, Special Test Equipment (STE) and miscellaneous other direct costs) are processed accurately and efficiently in order to meet project schedules.
• Work on foreign orders with ITCO and legal, with Government certified vendors on telecommunication purchases and procurements on fabrication orders.
• Handle a variety of complex procurements where you will evaluate best processes and alternative solutions to ensure Government regulations and APL procedures are followed.
• Ensure the completion of the work, service or delivery of the material or equipment has been fulfilled.
• Maintain liaison with vendors and purchasing group to secure and provide information concerning special requirements for supplies, equipment and services or to resolve procurement issues.
• Keep abreast of new product information and review appropriate literature to provide guidance to program teams in determining the sources of vendors and products.
• Reconcile procurement cards weekly.
• Set up and maintain automated files and logs for tracking procurements.
• Perform additional duties to assist in department activities as needed.
• Drive process changes by identifying process and efficiency improvements, problem-solving, and working with varying teams to implement change and updates.

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time.

Qualifications

• 5 or more years of administrative experience in one or more key functional areas.
• Applied working knowledge of the Labs procurement processes, including eBuy, PCards and purchase requisitions in EBSS.
• Demonstrates the ability to accomplish multiple tasks and prioritize work, proficiency in carrying out duties with attention to detail, excellent interpersonal skills and recommendations on process improvement.
• Ability to demonstrate initiative and interact well with different levels of staff with little supervision.
• Proficient MS Excel skills.
• Able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Requirements

• Comprehensive knowledge of APL practices and procedures, purchasing, and budgetary.
• Knowledge and experience with AOS Operations.
• Familiar with AOS eBuy.

Benefits

• Generous benefits, including a robust education assistance program.
• Unparalleled retirement contributions.
• Healthy work/life balance.
• Comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development.