Research Administrator 3 Supervisor

Job Summary Under the general supervision of the Research Operations Manager, this position serves as a team leader, overseeing the day-to-day This position will work with faculty, trainees, and staff located on both the Davis and Sacramento campuses in the Department of Internal Medicine, Research and Administration Support (RAS) Unit. This position serves as a key pre-award and compliance expert in University Policy and Procedure for grants, contracts, and financial and personnel procedures as they relate to intramural and extramural funding. Position independently gathers, manages, and analyzes award data from a variety of revenue streams, including federal grants, private grants, gifts, and other funding sources. Responsible for monitoring and maintaining research data associated with the research awards. Required skills include broad knowledge and experience in budget preparation, analysis, and forecasting, with the ability to control complex budgets. This position will work in conjunction with the department's Research Operations Manager and Principal Investigators (PIs) to help develop programmatic strategies, goals, and objectives. Minimum Qualifications Bachelor's degree in related area or equivalent experience or training. Must have at least 3 years of experience in research administration. Advanced experience in pre-award processes, coordinating and executing grant and contract submissions across various funding agencies. Advanced knowledge of research administration guidelines and budget preparation for both Federal and non-federal sponsors, including private funding agencies, preferably in a University setting. Advanced organizational skills to manage priorities, deadlines, and a high volume of transactions independently. Knowledge of and proficiency with electronic research administration systems and online grant submission portals, including eRA Commons, MyNCBI, Cayuse SP, Cayuse 424, ProposalCentral, FastLane, and similar platforms. Ability to effectively use the internet and learn new programs and online submission portals. Strong proofreading and editing skills, especially for scientific data and research grant proposals. Ability to interpret and comply with University, State, and Federal guidelines related to contract and grant applications. Strong analytical skills to independently coordinate complex projects, interacting across internal teams in a matrix structure. Networking ability to represent the department and University professionally with external parties. Excellent problem-solving skills and conflict resolution ability. Ability to effectively prioritize projects and meet deadlines, including under pressure. Ability to analyze financial data and reports, identify relevant trends or discrepancies, and draw timely, well-supported conclusions. Ability to exercise sound judgment, discretion, and confidentiality while maintaining a strong commitment to quality assurance and continuous process improvement. Strong written and verbal communication skills to interact professionally with internal and external stakeholders. Excellent customer service skills, demonstrating tact, patience, and courtesy. Advanced skill in using Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word. Ability to understand, interpret, and effectively implement verbal and written instructions. Strong ability to work independently and as part of a team. Ability to work occasional overtime, as needed, to meet operational deadlines and business needs. Ability to perform work with a high degree of accuracy, attention to detail, and thoroughness. Preferred Qualifications Master's degree in related field or equivalent experience or training. Leadership or Supervisory experience. Grant and contract experience. Knowledge of higher education research and fund accounting. Excellent analytical and problem-solving skills, with the ability to define problems, formulate logical conclusions, recognize alternatives, and make recommendations. Proficiency in analyzing data and reports to draw meaningful conclusions. Ability to work effectively with changing priorities and demanding workloads, making logical decisions independently. Commitment to maintaining confidentiality and exercising discretion in judgment. Strong organizational skills to manage multiple projects simultaneously, set priorities, and meet deadlines. Experience with University financial information systems such as Aggie Enterprise (Oracle), Aggie Expense (Concur), Kuali, UC Path, Ecotime, Decision Support, etc. Key Responsibilities 60% - Research Administration and Project Management 25% - Staff Supervision 10% - Strategic Planning and Facilities 5% - Backup Support Department Overview The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately. All of our nearly 300 care providers are board‑certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training. Position Information Salary or Pay Range: $2,666.67 - $4,758.62 Salary Frequency: Bi‑weekly Salary Grade: Grade 21 UC Job Title: RSCH ADM 3 UC Job Code: 006206 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100 Shift (Work Schedule): 8:00 a.m. - 5:00 p.m. Location: Genome & Biomedical Sci Fac (UCD315) Union Representation: 99 - Non‑Represented (PPSM) Benefits Eligible: Yes This position is hybrid: (mix of on‑site and remote work) Benefits High quality and low‑cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On‑site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Special Requirements This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role or the next one. To learn more about our background check program, please visit: #J-18808-Ljbffr University of California - Davis