Administrative Coordinator

Job Summary The Advancement Coordinator serves as an operational and engagement partner within the Development team, directly supporting the Executive Director of Campaign Strategy in advancing annual and mid-level giving. This role is responsible for executing donor engagement initiatives, coordinating crowdfunding efforts, supporting the launch and growth of SEU’s recurring giving program, and strengthening donor relationships through proactive outreach and stewardship. Organizational Relationships Reports to: Executive Director of Campaign Strategy Supervisory Responsibility: N/A Indirect Supervisory Responsibility: N/A Essential Duties Donor Outreach & Stewardship (25%) Coordinate 20,000 donor outreach calls annually, including thank-you calls, stewardship calls, engagement outreach, event invitations, and campaign follow-up. Build meaningful relationships with alumni, parents, friends, and donors through personalized communication. Document donor interactions and update records accurately within the CRM. Crowdfunding Program Management (20%) Fully own and oversee SEU’s crowdfunding initiatives from planning through execution and reporting. Partner with campus departments, student groups, athletics, and academic programs to launch and manage crowdfunding campaigns. Develop campaign timelines, communication plans, and stewardship strategies. Monitor campaign performance and provide recommendations for growth and optimization. Train and support campus partners participating in crowdfunding efforts. Recurring Giving Program Support (20%) Support the launch and ongoing growth of SEU’s recurring giving society/program. Assist with donor acquisition, retention, and stewardship strategies related to monthly giving. Coordinate recurring donor communications, welcome journeys, and engagement experiences. Help develop campaign messaging and materials that inspire long-term partnership. Alumni Engagement Support (15%) Support alumni engagement efforts through strategic email communications and targeted outreach campaigns. Coordinate alumni communications related to university events, engagement opportunities, and giving initiatives. Assist in planning and executing VIP alumni experiences during Commencement ceremonies. Provide support for Homecoming activities, alumni receptions, and engagement events. Collaborate with campus partners to strengthen alumni participation and affinity with the university. Annual & Mid-Level Giving Support (10%) Support the Executive Director of Development in executing annual and mid-level giving strategies and campaigns. Coordinate donor communications, stewardship touchpoints, and campaign logistics across multiple giving initiatives. Assist with donor pipeline management, reporting, and tracking within CRM systems. Help identify opportunities to deepen donor engagement and increase recurring support. Administrative & Event Support (10%) Assist with advancement events, donor experiences, and engagement opportunities as needed. Coordinate scheduling, meeting preparation, mailing projects, and campaign logistics. Support data integrity and reporting related to annual and recurring giving initiatives. Collaborate cross-functionally with Marketing, Alumni Relations, Student Financial Services, and campus partners. Location Lakeland Main Campus Qualifications Education: Required: Bachelor's degree in marketing, business, education, finance, or related field. Preferred: Master’s degree in marketing, business, education, finance, or related field. Experience: Required: Three years of experience in fundraising, nonprofit development, customer engagement, sales, communications, or related fields. Preferred: Five years of experience in similar fields and experience with CRM/database systems. Knowledge, Skills, and Abilities: Relationship Builder, Strong Communicator, Highly Organized, Initiative & Ownership, Collaborative Team Player, Adaptable & Growth‑Oriented, Mission‑Driven. Success Metrics Successful execution and growth of crowdfunding campaigns. Growth in recurring donor participation and retention. Completion of 20,000 annual donor outreach calls. Increased alumni engagement through communications and event participation. Increased donor engagement and stewardship touchpoints. Timely and organized campaign coordination and reporting. Equal Employment Opportunity Statement Southeastern University is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students. SEU is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non‑merit‑based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. #J-18808-Ljbffr