Executive Assistant

Job Title: Executive Assistant Department: Admission Office Campus Location: Main Campus FLSA Status: Nonexempt/Hourly Position Type / Work Schedule 2080 Hours per year 12 Months per year 40 Hours per week (Estimated) About Us Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work. Job Summary The Executive Assistant serves as a strategic administrative partner to the Vice President for Enrollment, playing a critical role in advancing the division's priorities. Acts as a central point of coordination between the Vice President and campus leaders, staff, and external partners, including key feeder schools. Proactively manages a complex calendar and competing priorities, using sound judgment and discretion to support decision-making. Coordinates travel, meetings, and events, monitors budget-related activities, and helps ensure the Vice President's Office operates efficiently, professionally, and with the highest degree of integrity. Responsibilities Provide oversight to manage a complex meeting and travel schedule for the Vice President; coordinate meetings with internal and external parties. Perform considerable liaison and problem‑solving duties as necessary between the Vice President and those within the college community and/or external parties having business with the Enrollment Division. Manage sensitive and confidential correspondence and issues; provide pertinent and timely background information related to such matters to the Vice President and his direct reports. Monitor and track expenditures in collaboration with the AVPs of the Offices of Admission and Student Financial Services, including operational and discretionary budget accounts and preliminary project plans. Reconcile the Vice President’s p-card transactions. Review current procedures for purchases and reimbursements and implement improvements or revisions; authorize expenditures. Prepare routine correspondence; provide resource material and/or drafts for both internal and external constituents. Coordinate and oversee the admission calendar, including major events, programs, retreat, and vacation scheduling. Maintain office files that include sensitive and confidential matters. Minimum Qualifications Associate's degree plus minimum of 4 years related experience including some experience as an executive assistant, progressively responsible experience in managing administrative and financial operations; exceptional administrative, organizational, human relations, and technical skills. Must be able to work independently, accurately, and with discretion and demonstrate a high level of resourcefulness, diplomacy, integrity, and professionalism in all aspects of responsibilities. Must maintain the confidential nature of information and issues that arise in the course of the job. Requires significant ability to work in a fast-pace environment with timelines and be able to navigate shifting priorities with ease. Outstanding customer service skills and excellent written and verbal communication skills. Advanced level of computer proficiency includes the use of Microsoft Office programs, Banner, and ability to learn other department specific databases and software. Preferred Qualifications Bachelor's degree, higher education work experience, and working knowledge of Microsoft Office products and databases. Applicants are welcome to apply even ifyoudo not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submittheir applications. Other Position Details Does not supervise others Position requires driving CC vehicles (drivers must be eligible for coverage under CC's insurance plan) Application Instructions Continuous Recruitment - This position may close without notice. For full consideration, apply by: July 1, 2026 This position is not eligible for visa sponsorship. In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information. Anticipated Hiring Salary Range $27.38 to $32.86 per hour What We Offer As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including: Medical, Dental, and Vision Insurance Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked Paid seasonal breaks and holidays 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10% Tuition benefits for employee and eligible dependents Public Service Loan Forgiveness (PSLF) Assistance Program Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants Benefits and Wellness Information Please refer to Benefits Page Accommodation Statement In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College's policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at View email address on click.appcast.io as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice. E-Verify Information This organization participates in E-Verify. For more information, visit Leave Information Please refer to #J-18808-Ljbffr University of California