Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support billing and receivables operations for a long-term contract opportunity based in Orange, California. In this role, you will manage invoicing across multiple entities, help maintain accurate billing records, and respond to questions related to invoices and payment activity. This position is ideal for someone who is detail-oriented, organized, and comfortable working in a fast-paced environment with high-volume transaction processing.

Responsibilities:
• Create lease-related invoices by interpreting contract terms and applying the correct billing schedules across multiple entities and formats.
• Prepare and issue customer invoices, review transactions for accuracy, and resolve discrepancies before final release.
• Examine lease agreements and supporting billing documentation to establish invoice records in systems such as Solifi and QuickBooks, or through manual preparation when needed.
• Respond promptly to invoicing and billing questions from both internal departments and external customers.
• Partner with contracts and other cross-functional teams to ensure billing activity is completed accurately and on schedule.
• Track and meet established processing timelines while maintaining a high standard of precision.
• Investigate outstanding reconciling items and take action to resolve them within required timeframes.
• Contribute to process improvement efforts by identifying opportunities to strengthen accuracy, consistency, and efficiency.
• Support additional assignments such as documentation updates, special projects, and other related duties requested by management.• At least 3 years of experience in accounts receivable, billing, cash receipts, or closely related finance operations.
• Strong attention to detail with the ability to organize work effectively and follow established processes.
• High school diploma or equivalent required; an associate or bachelor’s degree in accounting or finance is preferred.
• Advanced working knowledge of Microsoft Office, especially Excel, including formulas, VLOOKUP, and pivot tables.
• Experience with QuickBooks and Oracle NetSuite is strongly preferred.
• Familiarity with Solifi is helpful, though not required.
• Background using online banking platforms for transaction research, wire activity, file exports, and multi-factor authentication is preferred.
• Ability to work independently, solve problems efficiently, and maintain a positive approach in a high-volume environment.