Administrative Assistant II

Job Title

BizTek People is in search of an experienced Administrative Assistant for our client in NY!

Job Description

Administrative Assistant II Investment & Corporate Banking A leading financial institution seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. The ideal candidate will be a team player, serving as a temporary assistant to the department and collaborating with the administrative team as needed. Responsibilities: Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodation. Process timely and detailed expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status. Schedule and coordinate meetings via Outlook, providing officer availability as requested; arrange guest passes and catering if needed. Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior-level individuals across the firm. Communicate company policies and procedures to officers and associates regarding client entertainment. Manage general office needs, such as ordering supplies and handling mail distribution. Requirements: Extensive experience with Concur. Minimum three years' experience as an administrative assistant in finance industry preferred Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel Excellent verbal communication and telephone skills Detail-oriented, personable with a consistent positive attitude Ability to work in a team environment and handle multiple tasks with little or no supervision Familiarity with a corporate office environment in terms of professionalism, etiquette, dress Utilizes good judgement and discretion, maintains the highest level of confidentiality