Administrative Assistant

At-a-Glance: Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Administrative Assistant. Position Type: Contract On-Site Role - Minimum 4 days a week in the office Requirements: Bachelor’s Degree, Associate’s Degree, or equivalent experience Comfortable supporting multiple professionals with calendar scheduling and travel coordination Strong organization, attention to detail, prioritization skills, and reliable follow-up Excellent written, verbal, and interpersonal communication skills Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook Flexible attitude with willingness to take on new assignments Preferences: Prior administrative or coordinator experience Investment management or financial services industry experience Familiarity with Concur, SharePoint, and Ariba (training can be provided) Responsibilities: Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics Coordinate all aspects of travel, including booking flights, hotels, and car service; prepare itineraries; support international travel requirements Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests Support internal business initiatives and help produce polished, high-quality documents and presentations Assist with on-boarding and off-boarding activities for employees Process invoices and create funding requests using internal platforms Help coordinate client gifts, meal reservations, and team events Support ad hoc projects and provide backup coverage for other administrative assistants, as needed #J-18808-Ljbffr Creative Solutions Services, LLC