Document Specialist - Parma, OH

Job Summary

We are seeking a reliable and detail-oriented Document Specialist for a temp-to-hire opportunity in Parma, OH. This role is ideal for candidates who enjoy structured administrative support work, document preparation, scanning, mail processing, and contributing to an organized back-office operation.

The Document Specialist will work in a production-focused environment where accuracy, dependability, and consistency are important. This opportunity offers a steady weekday schedule, overtime availability, and the potential for long-term growth for candidates who demonstrate strong attention to detail and a positive work ethic.

Candidates can expect a friendly, team-oriented workplace with supportive day-to-day leadership, clear procedures, and a stable environment that helps employees succeed. This is a strong fit for someone who values routine, teamwork, and hands-on clerical work.

Key Responsibilities

- Open, sort, and prepare incoming mail and documents for scanning and processing.
- Scan, copy, organize, and route documents according to established procedures.
- Perform clerical and production-focused tasks while maintaining accuracy and productivity.
- Handle, move, and organize materials throughout the workday.
- Lift materials ranging from 10 to 50 lbs as needed.
- Follow company procedures, production standards, and security policies.

Compensation and Benefits

- Pay Rate: $16.50 per hour.
- Schedule: Monday through Friday, 7:00 AM to 3:00 PM.
- Overtime: Available.
- Position Type: Temporary-to-hire, long-term opportunity.
- Work Environment: Friendly and supportive team environment.
- Breakroom available with vending machines, refrigerators, and microwaves.
- 30-minute scheduled lunch break.
- Dress Code: Business casual attire required. Clean jeans without tears are permitted. Closed-toe shoes required. No Crocs, leggings, gym or activewear, or clothing with offensive or political graphics.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Prepare incoming mail and documents for scanning and processing.
- Scan, copy, organize, and route documents according to established procedures.
- Perform repetitive clerical and production-focused tasks with accuracy.
- Handle, move, and organize materials throughout the workday.

- High School Diploma or GED required.
- Basic computer skills required.
- Ability to read and follow instructions in English.
- Ability to stand, sit, bend, twist, and lift throughout the shift.
- Ability to lift materials ranging from 10 to 50 lbs as needed.
- Must be dependable, detail-oriented, and able to maintain productivity in a structured work environment.
- Must be able to comply with security policies regarding personal electronic devices.
- 1 to 2 years of administrative, clerical, document processing, mailroom, scanning, data entry, or production experience is helpful.

Preferred Qualifications

- Previous experience in document scanning, mailroom operations, data entry, records processing, or administrative support.
- Experience working in a production-focused or quality-driven environment.
- Strong attention to detail and comfort with repetitive tasks.
- Interest in a stable, long-term opportunity with growth potential.