Administrative Program Specialist A

Salary : $3,127.00 - $6,136.00 Monthly
Location : Jackson, LA
Job Type: Classified
Job Number: ELMHS8.3.26APSA
Department: LDH-Office of Behavioral Health
Opening Date: 08/03/2026
Closing Date: 8/10/2026 11:59 PM Central


About this Job
The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric are in coordination with the total system of care in Louisiana.

ELMHS is looking for a motivated, detail-oriented, and positive individual to join our team as an Administrative Program Specialist A! The selected candidate will coordinate Fiscal Department operations by providing administrative support, maintaining records and timekeeping, facilitating communication and policy implementation, assisting with budget preparation, and supporting compliance with state and federal requirements.
An ideal candidate will possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources : The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Acting Decisively: The ability to make timely, confident decisions using sound reason.

Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.

Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

Championing Continuous Improvement : The ability to promote and implement ongoing enhancements in processes, products, services, or organizational culture.

Minimum Qualifications
Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification


The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information
Job Duties:

In this role, you will:

• Coordinate department activities such as meetings, departmental correspondence, communications, and administrative processes to support the efficient operation of the Fiscal Department.
• Serve as administrative support for the Fiscal Director by coordinating schedules, preparing meeting materials, documenting meeting minutes, tracking follow-up items, and assisting with completion of assigned administrative activities.
• Maintain Fiscal Department documentation including minutes of meetings, timekeeping records, approvals, licenses, tax identification numbers, policies, procedures, correspondence, reports, and other departmental records.
• Support workflow improvements and assists with policy implementation by coordinating dissemination of policies, procedures, and administrative directives to department staff and ensuring receipt and documentation of required acknowledgements.
• Maintains and enter employee time and attendance information to ensure accuracy, identify discrepancies, coordinate corrections, and obtain required approvals.
• Serve as a point of contact for staff and external partners regarding fiscal procedures, timekeeping requirements, administrative processes, documentation requirements, and departmental operations.
• Assist the Fiscal Director, Program Manager A, and CEO in preparing preliminary budget documents by performing research, requesting information from appropriate sources, compiling supporting documentation, and entering information into budget spreadsheets for management review.
• Assist the Fiscal Director in ensuring compliance with applicable state and federal requirements by maintaining documentation, tracking required information, coordinating submissions, and organizing records for review.

Position-specific Details:

Appointment Type: Probational, Promotional, or Detail to Special Duty
How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.


To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.


* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:

For further information about this vacancy, contact:

Leigh Moore


ELMHS HR

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Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.


As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at


Parental Leave - Up to six weeks paid parental leave
More information can be found at


Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (),
• Louisiana School Employees Retirement System (), among others

01


Are you a current employee of ELMHS?

• Yes
• No

02


Have you ever been convicted of a felony or under indictment of a felony charge?

• Yes
• No

03


If 'Yes', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'No', enter N/A.
04


AEI: Acting with Ethics and Integrity - How well do you make choices that reflect ethical standards, integrity, and honesty-even when it's difficult or inconvenient?

• I ignore ethical standards, withhold information, or show bias or poor judgment.
• I follow rules, share information, and try to avoid ethical missteps.
• I act with integrity, respect confidentiality, and treat people fairly.
• I promote ethics, model transparency, and help others act with fairness across teams.

05


AEI: Acting with Ethics and Integrity - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
06


AC: Adapting to Change - How well do you stay flexible and adjust your behavior or work when things change?

• I resist change, struggle to adjust, and my performance suffers.
• I accept change with help and adjust slowly.
• I adjust quickly and stay effective during change.
• I lead through change and help others stay grounded and flexible.

07


AC: Adapting to Change - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08


CCI: Championing Continuous Improvement - How well do you promote and implement ongoing improvements in processes, services, or your work environment?

• I wait for direction, rely on others' ideas, and don't track progress.
• I suggest small improvements and apply feedback when prompted.
• I apply improvement methods, track progress, and share results.
• I lead large-scale improvements, scale learning, and tie efforts to goals.

09


CCI: Championing Continuous Improvement - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question