Lead Generation and Email Outbound Assistant

Role Description

You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining. This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships.

Duties and Responsibilities

• Brand Sourcing & Outreach
  • Send daily customized outbound brand outreach emails using templates and Affinity CRM
  • Execute systematic follow-ups every 2–3 business days for non-responders
  • Track and maintain brand and deal pipelines in Affinity (status, stages, communications)
  • Respond to inbound RFPs and brand inquiries in a timely manner
  • Build targeted brand outreach lists by vertical and category
• Brand Deal Contracting & Execution
  • Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review
  • Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal
  • Assist with invoicing and deal documentation
  • Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data
• Scheduling & Administrative Support
  • Manage scheduling for creator calls, brand meetings, and internal pod syncs
  • Inbox management: filtering, templated replies, and follow-ups as needed
  • Book and coordinate team and client travel and gifting
  • Support content calendar maintenance and upload scheduling
  • Attend daily pod stand-ups and take detailed meeting notes
  • Produce daily and weekly pod status reports
  • Provide ad hoc operational support as needed by pod leadership
  • Pull social media and content performance analytics as requested
  • Maintain creator profiles, internal rosters, and deal tracking sheets

Qualifications

• High sense of urgency and responsiveness; this team moves fast
• Exceptional written communication — strong grammar, concise messaging, and an eye for detail
• Organized and process-driven — able to manage high-volume tasks without things falling through the cracks
• Comfortable with ambiguity and able to problem-solve independently
• Even temperament — not easily rattled when things go sideways
• Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar)

Nice-to-Haves

• Familiarity with Affinity CRM, CreatorIQ, or Airtable
• Experience in talent management, influencer marketing, or the digital creator economy space
• Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures
• Experience supporting a high-volume outreach function (sales, partnerships, or similar)

Benefits

• Permanent remote work flexibility
• Paid Time Off
• Health Maintenance Organization (HMO) coverage
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth

Company Description

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.