Accounting Administrator

Title: Accounting Administrator

Location: Buchanan, NY

Work Schedule: M-F 8:00am-4:00pm or 9:00am-5:00pm (on-site)

Salary: $65,000-$80,000 dependent on experience

Benefits: Health, Dental, Vision, 401K w/ match, 3 weeks paid time off, etc.

Position Summary

The Accounting Administrator & Billing Specialist is responsible for overseeing billing operations, bookkeeping functions, payroll processing, financial recordkeeping, and administrative duties associated with trade service office operations. This position also coordinates municipal project bids, truck registrations, state reporting requirements, and permit applications.

The ideal candidate must have proficient knowledge of QuickBooks, strong organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities while maintaining accurate financial and administrative records.

Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.

Essential Duties and Responsibilities

1. Billing & Accounts Receivable

• Prepare, process, and send customer invoices.
• Review completed work orders, service tickets, and supporting documentation to ensure accurate billing.
• Enter customer checks and credit card payments into QuickBooks and apply payments to the appropriate customer accounts.
• Prepare and mail monthly customer statements.
• Monitor outstanding invoices and customer account balances.
• Research and resolve billing discrepancies and payment issues.
• Maintain accurate customer billing records and documentation.

1. Bookkeeping & Financial Administration

• Maintain accurate financial records using QuickBooks.
• Must have proficient working knowledge of QuickBooks.
• Enter and categorize financial transactions accurately.
• Reconcile monthly bank statements with company financial records.
• Monitor business checking accounts and track account balances and transactions.
• Identify and investigate discrepancies, unauthorized transactions, or other irregularities.
• Maintain organized financial documentation and records.
• Assist with routine financial reporting and provide information to management as needed.

1. Payroll Administration

• Process weekly payroll accurately and on schedule.
• Maintain employee payroll records, hours, and related documentation.
• Verify time records and payroll information before processing.
• Ensure payroll deductions and related records are properly maintained. xhyhwjd
• Assist with payroll tax filings and reporting requirements, as assigned.

Requirements:

• Trade/Service industry office/accounting experience
• Must have strong QuickBooks/Excel Skills
• Must be a motivated self-starter with strong communication, organizational skills capable of operating in a fast paced environment