Office Administrator (Accounting Background)

Job Full Description

We are seeking a detail-oriented and organized Office Administrator with a strong accounting background to oversee daily administrative operations and support financial processes. The ideal candidate will be responsible for managing office functions, maintaining accurate financial records, and ensuring efficient workflow across departments. This role requires strong communication skills, excellent organizational abilities, and proficiency in QuickBooks.

Key Responsibilities

Administrative Duties

• Manage day-to-day office operations and administrative activities.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Maintain office supplies inventory and coordinate vendor orders.
• Organize and maintain physical and electronic filing systems.
• Schedule meetings, appointments, and company events as needed.
• Assist with preparing reports, presentations, and correspondence.
• Support management with various administrative projects and tasks.

Accounting Duties

• Process accounts payable and accounts receivable transactions.
• Generate and distribute invoices and follow up on outstanding payments.
• Reconcile bank statements, credit card statements, and general ledger accounts.
• Maintain accurate financial records and documentation.
• Assist with monthly, quarterly, and year-end financial reporting.
• Prepare payroll information and coordinate with payroll providers.
• Monitor cash flow and assist with budgeting activities.
• Ensure compliance with company policies and accounting procedures.

Qualifications

• Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Minimum of 3 years of office administration and accounting experience.
• Required: Hands-on experience with QuickBooks.
• Strong knowledge of bookkeeping, accounts payable, accounts receivable, and financial reporting.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational, time management, and multitasking skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience in a manufacturing, industrial, or distribution environment.
• Knowledge of inventory management and purchasing processes.
• Experience working with vendors, customers, and external service providers.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift and move office supplies up to 25 pounds.

Benefits

• Competitive compensation based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement savings plan.
• Professional development opportunities.

This position offers an excellent opportunity for a motivated professional who enjoys combining administrative leadership with accounting responsibilities in a dynamic business environment.

New River Valley, VA
2542
3225 North Franklin Street
Suite 10
Christiansburg, VA 24073