Front Desk Coordinator

Job Description

Job Description

We are looking for an experienced Front Desk Coordinator to support daily front office operations for our client in Portland, Oregon. This part-time Contract position is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks with accuracy, and serving as a reliable point of contact for visitors and staff. The person in this role will balance reception duties, communication support, and office coordination while maintaining a well-organized workspace.

Responsibilities:

• Welcome visitors, provide directional assistance, and ensure a courteous and welcoming front desk experience.

• Manage a multi-line phone system by answering incoming calls, routing inquiries, and taking clear messages when needed.

• Coordinate concierge-style support by assisting guests, employees, and stakeholders with general questions and office-related needs.

• Perform data entry and maintain records with a high level of accuracy and attention to detail.

• Organize, update, and maintain physical and digital files to support efficient office operations.

• Prepare and edit routine documents, spreadsheets, and correspondence using Microsoft Word and Microsoft Excel.

• Monitor email communications in Microsoft Outlook and respond to or redirect messages appropriately.

• Support general administrative activities to keep the reception area and front office running smoothly.

• Experience in front desk, reception, customer service, or administrative support roles.
• Ability to operate a multi-line phone system in a fast-paced office setting.
• Strong customer service and interpersonal skills with a detail-oriented and approachable demeanor.
• Proficiency with Microsoft Word, Microsoft Excel, and Microsoft Outlook.
• Accurate data entry skills and the ability to manage files and records effectively.
• Strong organizational skills with the ability to handle multiple tasks and priorities.
• Clear verbal and written communication skills suited to a public-facing role.