Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support daily financial activities and keep office operations running smoothly in Vista, California. This position combines core accounting work with administrative coordination, making it ideal for someone who can manage multiple priorities with accuracy and professionalism. The role will handle billing, payables, receivables, payroll processing, and vendor coordination while helping maintain an organized and efficient workplace.

Responsibilities:
• Manage day-to-day bookkeeping functions, including accurate recording of financial transactions and maintenance of supporting documentation.
• Oversee accounts payable activities by reviewing invoices, preparing payments, and ensuring obligations are settled within expected timelines.
• Administer accounts receivable processes, including construction-related billing, invoice tracking, and follow-up on outstanding balances.
• Process payroll with a high level of accuracy, including limited certified payroll reporting as needed.
• Perform bank and account reconciliations to confirm financial records are complete, balanced, and up to date.
• Coordinate essential office services such as shipping, mail distribution, supply ordering, equipment needs, and routine operational requests.
• Maintain productive relationships with vendors, service providers, landlords, and internal teams to support uninterrupted office operations.
• Organize meetings, appointments, calendars, and general administrative workflows while providing front-desk and visitor support when required.
• Partner with HR and IT contacts to help uphold office procedures, support policy administration, and address office equipment needs.
• Contribute to office improvement efforts, special projects, company events, and safety-focused workplace practices.• At least 5 years of experience in bookkeeping, accounting support, or office administration roles with financial responsibilities.
• Hands-on experience with QuickBooks and strong working knowledge of core bookkeeping practices.
• Proven ability to manage accounts payable, accounts receivable, and bank reconciliations with close attention to detail.
• Experience processing payroll; familiarity with certified payroll is preferred.
• Strong organizational skills with the ability to balance financial duties and office coordination tasks effectively.
• Clear written and verbal communication skills for working with employees, vendors, and leadership.
• Proficiency with standard office software and confidence handling administrative processes in a fast-paced environment.