Senior Executive Administrative Assistant

Akkodis is seeking a Executive Support & Office Administration Manager for a 6+ months Contract position with a client located in Bothell, WA.

Pay Range: $48/hr. - $55/hr. On W2 (The rate may be negotiable based on experience, education, geographic location, and other factors.)

Summary:

The Executive Support & Office Administration Manager position provides executive administrative support services to all company executive committee members including the CEO. Responsibilities cover a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include and are not limited to: use of Outlook for executive calendar management and coordination of meetings, PowerPoint presentation and general report preparation, data compilation, making domestic and international travel arrangements, completion of and filing of expense reimbursements, as well as special projects as they arise.

The position involves a high degree of interaction with all levels of management, external vendors/guests and internal employees. Tasks range from simple to complex. Organization, follow-through, attention to detail, confidentiality, and communication skills are critical factors in the daily administration of this position, performing a range of tasks related to the smooth running of an office, overseeing administrative staff, and ensuring that office operations are efficient and effective.

The Executive Support & Office Administration Manager is responsible for supporting and facilitating the operations of the Greenpoint Corp office and supporting the staff, with daily duties and responsibilities including working independently using technical judgment, while executing multiple tasks demonstrating excellent communication and multitasking skills, a positive attitude and a strong work ethic.

This position typically reports to the site GM / CEO / EVP.

Duties:

• Actively pursues continuous improvement and ease of doing business to meet or exceed the executives’ needs and to further overall company goals and objectives.
• Supervise administrative staff and divide responsibilities to ensure performance across 5 sites
• Management of various executive daily, weekly, monthly calendars.
• Responsible for Executives’ expense reports and purchase orders.
• Manage executive team schedules, calendars and appointments
• Coordinate travel logistics for purpose of business travel – lodging, air reservation, rental car, etc.
• Responsible for a department procurement card and the monthly reconciliation of the statement.
• Preparation of letters, reports, forms, schedules, and other materials.
• Development, preparation or the editing of presentations.
• Track department, or group level, performance (KPIs) and publish accordingly.
• Coordination of various high-level meetings and events, on and off-site, throughout the year.
• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.
• Maintains the day-to-day functions of the office facilities
• Ensure the office is well-maintained, organized, and secure
• Control correspondence; assign administrative duties and delegate responsibilities
• Ensure office efficiency by maintaining office equipment and inventory supplies
• Organize office layout and maintain supplies of stationery and equipment
• Ensure security, integrity and confidentiality of data
• Collaborates with other administrative staff, departments and/or management, as necessary.
• Assists other departments with special projects.

General Duties:

• All employees have an affirmative duty to protect and maintain the confidentiality of the company's proprietary information.
• All employees are required to productively react to change and handle other essential tasks as assigned now or in the future.

Qualifications:

• Education: High School diploma or equivalent.
• Experience: 10+ years of high-level administrative support, 8 years supporting senior executives

Computer Skills:

• Strong Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Project, etc.) skills
• Familiarity with picture editing.
• Technical skills demonstrating ability to host video/non-video conference meetings, etc.

Other Skills:

• Excellent organizational skills
• Impeccable oral and written communication skills
• Demonstrated ability to handle multiple projects and assignments with attention to detail
• Problem solving, well organized, detailed oriented and accurate.
• Understanding of necessity to maintain strict confidentiality.

Preferred Skills:

• Associate or Bachelor’s degree or higher
• 15+ years of administrative support experience with at least 10 years supporting a senior executive

If you are interested in this Executive Support & Office Administration Manager role in Bothell, WA then please click APPLY NOW. For other opportunities available at Akkodis go to . If you have questions about the position, please contact me at View phone number on click.appcast.io) or View email address on click.appcast.io .

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees with the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit .

The Company will consider qualified applicants with arrest and conviction records by federal, state, and local laws and/or security clearance requirements, including, as applicable:

· The California Fair Chance Act

· Los Angeles City Fair Chance Ordinance

· Los Angeles County Fair Chance Ordinance for Employers

· San Francisco Fair Chance Ordinance