Part-Time Office Assistant

We’re hiring people to join our team as OFFICE ASSISTANTS! Ideal candidates will have accounting and bookkeeping experience, and will enjoy working with numbers. Benefits Restaurant Discounts Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness Paid Vacation for Qualifying Employees Blue Cross Blue Shield Medical Insurance Dental & Vision Insurance Life, Accident Protection & Critical Illness Insurance Domestic Partner Benefits 401(k) Beatrix Market is a quick grab & go market experience offering weekday breakfast and lunch. The menu features a large self-serve salad bar, hot bar, soup bar, hummus bar, pizza bar, rotating chef-prepared salads, sandwiches and snacks, catering options, as well as a Beatrix coffee and pastry counter. Beatrix Market - DePaul Loop also has a bar located in the lower level, serving beer, wine and hand-crafted cocktails. Beatrix Market - Loop is closed on Saturday & Sunday. EOE. We participate in E-Verify / Participamos en E-Verify Job Description Office Assistants will support and assist the Office Manager by completing daily office functions. Essential Functions Assist with daily administrative work and other office functions, including, for example, coding and processing invoices, completing daily sales report, responding to restaurant emails, reconciling credit card log, and maintaining and organizing employee files Count, balance and pan banks accurately on a daily basis Process deposit and change orders accurately and according to procedure Process tip distributions, record as required and ensure tip reporting compliance Reconcile gift cards on a daily basis Process new hires, terminations and employee reviews in HRIS Issue and redeem Frequent Diner points according to the rules of the program Maintain employee time records to ensure employees are compensated appropriately and timely Handle guest, vendor and employee calls, questions and issues Take all reservations promptly and courteously Maintain organization of the office, supplies and equipment As compared with the Assistants in this position, Coordinators generally bring greater, more advanced and/or more specialized experience (internal and/or external), expertise and/or qualifications to the role. Additionally, Coordinators may provide higher-level assistance and coordination support to larger and/or more complex teams and/or operations (including, for example only, entry-level project management and budget oversight) and, under the supervision of one or more managers, may assign or delegate tasks to one or more Assistants. Available to work a variety of hours, days and shifts, including weekends Safely and effectively use and operate all necessary tools and equipment Ability to effectively communicate in order to perform and follow job requirements in written and spoken direction Ability to multitask calmly and effectively in a busy, stressful environment Work in a confined, crowded space of variable noise and temperature levels Able to move and lift up to 10 pounds, frequently move and/or lift up to 25 pounds, and occasionally move and/or lift up to 50 pounds Ability to sit or stand for an entire shift and move safely through all areas of the restaurant, which may include stairs, uneven or slick surfaces Key Responsibilities and Duties Ensure the overall guest experience exceeds expectations and anticipate guests’ needs Greet guests with a warm, sincere smile Use tact and good judgement when dealing with guest challenges and respond to guest needs with patience and courtesy Proficiency in the use and operation of all necessary tools and equipment, including Open Table reservations system, Microsoft Office (Word, Excel, etc.), as well as telephone, paging and voicemail systems Comply with all safety and sanitation guidelines and procedures Follow all rules, policies, procedures and conditions of employment, including those outlined in the Employee Handbook Get along well with others and be a team player Other duties will be assigned as needed #J-18808-Ljbffr