Administrative Assistant

Administrative Assistant

University Business Services (UBS) at The University Of Texas At Austin (UT Austin) is seeking a dynamic and team-oriented individual to provide administrative support as part of the UBS Operations team.

Your skills will make a difference. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System Of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Responsibilities include:

• Responding to system authorization requests and reviewing quarterly reports, monitoring and responding to UBS Admin email. Provide back up for language line services billing and manage requests.
• Prioritizing customer service excellence for all team members and professional, effective communication standards.
• Providing administrative assistance with annual inventory certifications for UBS teams.
• Providing administrative support for the UBS team members located in UTA.
• Assisting with travel, events, and payment requests for UBS teams.
• Assisting with scheduling meetings and calendar support for UBS leadership.
• Other related functions as assigned.

Required qualifications include:

• Diploma (High School) or GED and at least 3 years of clerical experience and at least 1 year of experience at the Senior Office Assistant level.
• Excellent verbal and written communication skills.
• Outstanding email and business writing that simultaneously conveys professionalism and a focus on customer service.
• Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including with staff, faculty, central administration and senior institutional officials.
• Able to handle a large workload and thrive in a high-volume, fast-paced environment.
• Professional demeanor and excellent interpersonal skills with demonstrated ability to work and prioritize multiple tasks simultaneously, many with deadlines, always exhibiting patience and collegiality.
• Ability to multi-task and prioritize assignments to meet deadlines.
• Reliable and dependable attendance.

Preferred qualifications include:

• Previous higher education experience or professional experience in a complex matrixed organization.
• Advanced experience with MS Excel, Outlook, and Word.
• Demonstrated ability to quickly acquire new skills, integrate new processes, adapt to change, and work cooperatively.
• Advanced experience with customer service.

Salary range is $50,000+ depending on qualifications.

Working conditions include a standard office environment, manual dexterity, and keyboard use.

The work shift is Monday - Friday (8:00am - 5:00pm).

Required materials include a resume/CV, 3 work references with their contact information; at least one reference should be from a supervisor, and a letter of interest.