HR Administrator

Job Description

Job Description

Position Summary

The HR Administrator is responsible for providing comprehensive human resources support and administration for Square Cabinetry. This position serves as a key resource for employees, supervisors, and management and is responsible for ensuring HR processes are completed accurately, efficiently, and in compliance with company policies and applicable federal, state, and local regulations.

The HR Administrator will independently manage and administer a variety of HR functions, including HRIS administration, employee records, onboarding and offboarding, benefits administration, employee relations support, compliance, reporting, leave administration, and HR process improvement.

This position requires a high level of confidentiality, professionalism, organization, attention to detail, and the ability to exercise sound judgment when handling sensitive employee and company matters.

HR Adm. must be bilingual (English & Spanish)

Essential Duties and Responsibilities

HR Administration & HRIS

• Maintain accurate and timely employee information in ADP and other HR systems.
• Process employee changes, including new hires, status changes, and terminations.
• Audit HRIS information for accuracy and resolve discrepancies.
• Maintain electronic and physical personnel records in accordance with company requirements and applicable regulations.
• Ensure required employee documentation is completed, maintained, and properly filed.
• Prepare routine and specialized HR reports for management.
• Assist with HR system implementation, updates, testing, and process improvements.

Recruitment & Onboarding

• Coordinate and administer the new-hire process from offer acceptance through onboarding.
• Process background checks, employment documentation, I-9s, and other required onboarding documents.
• Coordinate new-hire orientation and ensure employees receive required policies, forms, and training information.
• Work with hiring managers to ensure new hires are properly set up in the HRIS and payroll systems.
• Assist with recruiting activities, interview scheduling, candidate communication, and employment offers as needed.

Employee Relations

• Serve as a resource to employees and supervisors regarding HR policies, procedures, and workplace concerns.
• Assist with employee relations matters, including attendance, performance, conduct, policy violations, and workplace complaints.
• Assist with investigations by gathering information, documenting findings, and maintaining appropriate confidentiality.
• Prepare and maintain documentation related to counseling, written warnings, performance issues, and other employment actions.
• Escalate complex or sensitive employee relations matters to the HR Manager as appropriate.
• Promote consistent application of company policies and procedures.

Benefits & Leave Administration

• Assist with administration of company benefit programs, including medical, dental, vision, life insurance, disability, and other employee benefits.
• Assist employees with benefit questions, enrollment, qualifying life events, and benefit changes.
• Assist with open enrollment activities and employee communications.
• Administer and track employee leaves of absence in accordance with company policies and applicable laws.
• Maintain appropriate documentation related to FMLA, ADA accommodations, and other applicable leave or accommodation requirements.

Compliance & Risk Management

• Maintain compliance with applicable federal, state, and local employment laws and company policies.
• Assist with required employment reports, audits, and regulatory filings.
• Maintain required documentation related to employment eligibility, personnel records, workers' compensation, unemployment claims, and other HR compliance matters.
• Maintain confidentiality of employee information and sensitive company records.
• Stay informed of changes in employment laws and regulations and communicate relevant updates to the HR Manager.

Payroll & Timekeeping Support

• Review and audit employee timekeeping and HR information for accuracy.
• Assist with payroll-related questions and corrections.
• Coordinate with Payroll to resolve discrepancies involving employee status, pay, deductions, benefits, or other HR-related information.
• Assist with PTO, attendance, and other time-off administration.

Training & Employee Support

• Assist with coordinating required employee training and HR-related communications.
• Support supervisors and managers with understanding and applying HR policies and procedures.
• Help promote a professional, respectful, and safe workplace environment.

HR Reporting & Projects

• Assist with headcount reporting, turnover, attendance, compensation, benefits, and other HR metrics.
• Identify opportunities to improve HR processes and administrative efficiency.
• Participate in HR projects, audits, and initiatives.
• May provide training and guidance to HR Coordinators or other HR support staff.

Qualifications

Required

• 3–5+ years of progressive HR or HR administration experience.
• Strong knowledge of HR processes, employment practices, and HR documentation.
• Experience working with an HRIS; ADP experience strongly preferred.
• Strong knowledge of Microsoft Office, particularly Excel and Outlook.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to maintain strict confidentiality.
• Strong written and verbal communication skills.
• Ability to work independently and prioritize multiple responsibilities.
• Strong interpersonal skills and the ability to work effectively with employees at all levels of an organization.

Preferred

• High School Diploma; equivalent experience may be considered.
• Experience in a manufacturing, warehouse, construction, or other fast-paced operational environment preferred.
• Bilingual English/Spanish strongly preferred.

Key Competencies

• Confidentiality and Integrity
• Attention to Detail
• Sound Judgment
• Employee Relations
• Organization and Follow-Through
• Communication
• Problem Solving
• Customer Service
• HR Compliance
• Ability to Work Independently
• Teamwork and Collaboration

Physical & Work Environment

This position is primarily office-based but may require regular interaction with employees and supervisors throughout the manufacturing facility. The employee may occasionally be required to walk through production areas and should be able to comply with all applicable safety requirements and personal protective equipment requirements while in those areas.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or requirements. Management reserves the right to modify duties and responsibilities as business needs change.

Employment with Square Cabinetry is subject to the Company's policies and applicable federal, state, and local laws.