Administrative Assistant

Administrative Assistant for Operations

Our client is seeking a high caliber Administrative Assistant to support the Operations lead for their Energy Division. This is a fast paced, high responsibility role supporting a leader who manages a team of eight and oversees daily operational functions.

Position Overview

The Administrative Assistant will provide direct support to the Operations lead, manage a wide range of administrative and operational tasks, and ensure smooth workflow across the department. This role requires exceptional organization, accuracy, and the ability to manage multiple priorities simultaneously. Exposure to the Title industry is desired.

Key Responsibilities

• Provide direct administrative support to the Operations lead

• Coordinate schedules, meetings, communications, and follow through items

• Manage high volume email and document flow with accuracy and urgency

• Prepare reports, spreadsheets, and operational documents with strong Excel proficiency

• Assist with accounting related tasks including data entry, reconciliations, and tracking

• Support operational processes for the Energy Division and assist with team coordination

• Maintain confidentiality, professionalism, and accuracy under pressure

• Anticipate needs, solve problems proactively, and make confident decisions

• Handle multiple priorities while maintaining organization and attention to detail

Required Skills and Qualifications

• Strong proficiency in Excel

• Excellent written and verbal communication skills

• Proven ability to multitask and manage competing deadlines

• High attention to detail and accuracy

• Experience supporting leadership or operations teams

• Background in administrative support and accounting related functions

• Ability to work independently and remain calm in a fast paced environment

• Strong judgment, problem solving ability, and decision making confidence

• Exposure to the Title industry is desired

Ideal Candidate

The ideal candidate is a proactive, organized, detail driven professional who thrives in a high volume environment. They are comfortable supporting a leader with broad responsibilities and can manage a wide range of tasks with minimal oversight.