Administrative Assistant

Administrative AssistantThe Administrative Assistant supporting the IT organization plays a critical role in enabling the effectiveness and efficiency of IT leadership and the broader organization. This role serves as a trusted operational partner to senior IT leaders, ensuring seamless coordination of executive priorities, operating rhythms, and administrative functions. This individual anticipates leadership and organizational needs, removes friction from day-to-day operations, and ensures strong alignment across IT teams. Success in this role requires strong business judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.ResponsibilitiesExecutive & Leadership SupportProvide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logisticsProactively manage competing priorities, ensuring leaders are prepared and focused on highest-value activitiesServe as a central coordination point across leadership teams to ensure alignment and communicationIT Operating Rhythm & GovernanceCoordinate IT leadership forums (e.g., ITLT, OCIO LT), including agenda development, materials preparation, and follow-upsTrack action items, decisions, and key deliverables to ensure accountability across teamsSupport execution of recurring IT operating cadence (monthly, quarterly, annual planning cycles)Cross-Functional Coordination & CommunicationsPartner across IT functions to coordinate meetings, communications, and key initiativesDraft and distribute executive communications, meeting summaries, and presentation materialsEnsure effective communication flow between IT leadership and stakeholdersAdministrative & Operational SupportManage travel arrangements, expense coordination, and vendor-related administrative processes (including purchase orders)Coordinate logistics for meetings, offsites, and team eventsMaintain organized records, documentation, and filesPresentation & Material DevelopmentDevelop high-quality, executive-ready presentations and supporting documentationSupport preparation of materials for leadership reviews and governance forumsProcess Improvement & Organizational EnablementIdentify and implement process improvements to enhance administrative efficiencyEstablish and maintain standard ways of working across supported teamsSupport special projects and initiatives as assignedMinimum Qualifications3 + years office administrative support experience, preferable to senior managementStrong proficiency in Microsoft Office, including Outlook, Word, Excel (including building pivot tables) and an emphasis in PowerPoint.Strong skills calendaring and planning eventsStrong organizational and time management skills with the ability to prioritizeExcellent communication skills both verbally and written in order to work with customers and all levels of management, vendors and other business partnersAbility to use problem solving and advanced judgment skills to make decisions in situations where there are no established proceduresHigh professional ethical standards and ability to maintain confidenceAbility to coordinate multiple projects, set priorities, and deliver projects with deadlinesHigh degree of accuracy, and attention to detailSelf-starter who is comfortable with ambiguityPreferred QualificationsExperience working in AgileExperience with the following tools: Workday, Jira, Miro, Confluence, Outlook, WebEx, Zoom, Microsoft TeamsPhysical Requirements/Work EnvironmentSitting, working at desk/personal computer for extended periods of timePrimary work environment is an office settingMust have a valid driver's licenseMust be at least 21 years of ageLocation: Chicago, IllinoisJob Type: Full timeJob Area: Administrative SupportThe salary range for this role is: $28.19 - $40.56Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).