Human Resources Coordinator

Job Description

Job Description:\n\nTitle: Human Resources Coordinator\nPosition Type: Professional Tech Full time\nCollege: Front Range Community College\nDivision: Human Resources\nDepartment: FRCC Operations\nCampus: Larimer Campus\nLocation: Fort Collins\nSalary Range: $54,092 - $56,797 annually\n \n\n Who We Are: \n\n With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. \n\n Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek. \n\n One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. \n\n The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. \n\n At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day.\n \n Job Summary: \n\n Front Range Community College (FRCC) aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees and communities. The Division of Organizational Development & Human Resources at FRCC fosters an inclusive work environment, supporting recruitment, talent development, and employee relations. The division provides HR services including recruitment, benefits, and professional development. Our focus on strategic workforce planning ensures we attract and retain top talent aligned with FRCC's goals. Committed to diversity and inclusion, we drive initiatives promoting innovation and collaboration while fostering a culture of accountability. \n\n Reporting to the HR Manager, Operations, you are the first point of contact for the Human Resources office at the Larimer Campus. You will administer and coordinate functions in the HR office with emphasis on HR/Payroll workflow, payroll-related data entry, new hire set-up, supervising student staff and providing administrative support to the HR&OD Department. Success in this role will be measured by accuracy of data entry, timeliness of onboarding processes, compliance adherence and quality of customer service. \n\n The ideal candidate is a collaborative professional who works effectively with diverse stakeholders and demonstrates a strong commitment to continuous process improvement and exceptional customer service. They possess outstanding organizational, interpersonal, and detail-oriented skills, along with a strong sense of urgency and accountability.\n\n \n While this role allows some work-from-home flexibility, regular on-campus presence is required, and occasional unexpected coverage may be necessary. On occasion, this position may also be required to travel to all three FRCC campuses or other off campus sites for meetings and events. \n \n \n Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer. \n \n \n \n Duties & Responsibilities: \n \n \n Manage New Hire Paperwork and File Set up \n \n \n \n \n Partners with HR Operations Manager on flagged background checks" and process pre-adverse/adverse action letter as required.\n \n Initiate background checks appropriate for the new hire’s employee type, including gathering necessary release forms from new hire. Escalates flagged backgrounds to the HR Generalist for timely review. Send decisions letters as appropriate and required by the Fair Credit Reporting Act. \n \n \n \n \n \n Communicate with the new hire, explaining full process, detailing what paperwork needs to be completed in the onboarding system and which paperwork needs to be completed in person, and expected timeline of onboarding. Follow up with new hire and onboarding contributors when onboarding process is stalled. \n \n \n \n \n \n Assist employees in navigating HR processes within HRIS systems with attention to accessibility. \n \n \n \n \n \n Collaborate with onboarding contributors, including supervisors and instructional departments, to ensure stakeholders understand the process and to ensure timely completion of new hire paperwork. \n \n \n \n \n \n Ensure all paperwork and processes are completed correctly to ensure data accuracy and timely onboarding to meet internal and external deadlines. \n \n \n \n \n \n Maintain and update timely all internal documentation and data management tools for consistency in process and open communication with other team members. \n \n \n \n HRIS Data Entry and Employee Set Up \n \n \n \n \n Enter and set up employees in HRIS systems ensuring accuracy of data. When errors are discovered, notify proper source to correct issues. \n \n \n \n \n \n Calculate, adjust, and enter payroll related data for part-time and hourly employees to include reviewing and processing with accuracy Hourly Appointment Forms as well as instructional and hourly payroll contracts via FLAC. Ensures data is accurate so employees are paid correctly and on time. \n \n \n \n \n \n Review HRIS and other data sources in conjunction with knowledge of guidelines, processes, timelines, federal and state regulations to correct and prevent payroll issues. Examples include timesheet access, supervisor routing, and data errors. \n \n \n \n \n \n Process changes of personal data, direct deposit banking, tax withholdings, and other employee data. \n \n \n \n Records & Data Management \n \n \n \n \n Responsible for data storage and maintenance of HR files to ensure compliance with state system archival requirements and FRCC HR processes. \n \n \n \n \n \n Routinely, perform internal audits on HR files. \n \n \n \n \n \n Ensure accuracy of student employee work. \n \n \n \n \n \n Assists in ensuring compliance with state, federal, and institutional policies and procedures. \n \n \n\n \n Leave & Time Management \n \n \n \n \n Assist employees and supervisors with questions on timesheets and leave requests. \n \n \n \n \n \n Perform audits of submitted timesheets, leave requests, and compensatory time requests. \n \n \n \n \n \n Communicate with employees and supervisors about corrections. \n \n \n \n \n \n Follow up with employees and supervisors on change requests to ensure data, records, and payroll accuracy. \n \n \n \n Office & Administrative Support \n \n \n \n \n Serve as the first point of contact for the HR office, providing high-level customer service to all internal and external customers. This includes providing direction and answering non-HR related inquires. \n \n \n \n \n \n Hire, train, and supervise HR Student Employees. This includes overseeing HR student employee(s) work product. \n \n \n \n \n \n Provide support to HR leadership. This includes creating documents, managing appointments, assembling and organizing the documents for Colorado Open Records Act (CORA) requests and legal processes, and work collaboratively on HR special projects. \n \n \n \n \n \n Compose and prepare correspondence, memos, and spreadsheets as needed in Microsoft Office Applications (Word, Excel, Outlook, and PowerPoint). \n \n \n \n \n \n Process and complete employment verifications, Public Service Loan Forgiveness (PSLF) applications and Tuition Reimbursement requests for employees. \n \n \n \n \n \n Provide support and back up to other HR Coordinators for all duties as needed. \n \n \n \n \n \n Engage in ongoing professional development to maintain knowledge of HR best practices and compliance requirements. \n \n \n \n \n \n \n Competencies/KSAs: \n \n \n \n \n Mission, Vision & Values- Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals. \n \n \n \n \n \n Relationship Building- Represents the Human Resources department professionally in all interactions and maintains a welcoming, solutions-focused approach. \n \n \n \n \n \n Cultural Self-Awareness- Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and employees. \n \n \n \n \n \n Cultural Competence- Demonstrates an understanding of diverse cultures and effectively communicates with sensitivity to cultural nuances. Recognize the need to become knowledgeable about the ways to communicate and support employees of other backgrounds. Change approach to reflect the new learning. \n \n \n \n \n \n Critical Thinking- Analyzes data provided and identifies any missing information crucial for a comprehensive understanding of the situation or problem, while also anticipating future needs or potential challenges based on available data and proactively planning to address them. \n \n \n\n \n \n \n Data Usage- Examines departmental data closely, with a focus on extracting meaningful insights to inform decision-making in challenging scenarios or amidst competing priorities, like task prioritization during peak onboarding phases or optimizing data entry workflows. \n \n \n \n \n \n Customer Service Mindset- Provides a positive, welcoming experience for employees; understands the impacts on employees and their families when tasks are not followed through timely or correctly. \n \n \n \n \n \n Integrity- Ability to maintain strict confidentiality when handling sensitive employee information. \n \n \n \n \n \n Equity Mindedness- Views department operations through an equity lens and is willing to call attention to processes that lead to inequity in serving our employees. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals. \n \n \n \n \n \n Leading from the Middle- Leads from your position by not only closely examining your responsibilities to the department, but in bringing forward ideas to your supervisor. \n \n \n \n \n \n Attention to Detail/Organizational- Skills Uses a critical eye for accuracy and completeness in data entry and documentation to ensure compliance and avoid errors that could impact employees and processes. Perform duties in a timely manner so employees are not negatively impacted. \n \n \n \n \n \n Time Management Ability- to prioritize tasks to keep the onboarding process running smoothly and effectively. \n \n \n \n \n \n Communication- Ensures that communication is culturally inclusive and respectful. Effectively communicating with colleagues, managers, and new hires to gather information, clarify requirements, and provide supportive assistance. Must be able to effectively guide new hires through the HR processes with the ability to explain policies and procedures clearly. \n \n \n \n \n \n Innovation- Looks for opportunities to enhance current processes and workflows by exploring new approaches and employing creative problem-solving techniques. \n \n \n \n \n \n \n Minimum Qualifications: \n \n \n \n \n Associate Degree in Business or a related field and two years of professional work experience with a focus on working with HR payroll, onboarding, technical processes, or data analytics. \n \n \n \n OR \n \n \n \n \n Bachelor’s degree in Human Resources, Business Administration or a related field and demonstrated skills related to: HR payroll, onboarding, technical processes, or data analytics. \n \n \n \n AND \n \n \n \n \n Understanding of Equity, Diversity & Equity concepts and how these concepts influence HR practices and workforce development. \n \n \n \n \n Preferred Qualifications: \n \n \n \n \n Ability to communicate effectively in Spanish. \n \n \n \n \n Selection Process: \n \n \n The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. \n \n\n Position will remain open until filled with a priority deadline of August 18. \n\n This posting may be used to fill multiple or similar positions. \n\n \n Application Procedures: \n\n In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position. \n\n The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor. \n \n\n Additional Information/Benefits: \n\n Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value. \n\n Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page. \n\n \n\n Welcoming. Respectful. Inclusive. Together, we are FRCC.