Office Manager

Office Manager

We are seeking an experienced, highly organized Office Manager to work directly alongside the Owner of a growing, entrepreneurial company. This is a newly created position designed to take administrative, operational, and organizational responsibilities off the Owner's plate, allowing leadership to focus on strategic growth initiatives.

Location: Near Wayne, NJ (On-Site)

Schedule: Monday-Friday, 9:00 AM - 5:30 PM (flexibility to work 9:30 AM - 6:00 PM)

Base Salary: $75,000 - $85,000, based on experience

Bonus: Discretionary performance-based bonus

Benefits

• Vacation time (prorated based on hire date)
• Paid holidays
• Medical insurance with company contribution after 90 days of employment
• Up to $3,000 COBRA reimbursement during the benefits waiting period (subject to eligibility and documentation requirements)
• 401(k) retirement plan with company match up to 3.5% after one year of employment
• Optional dental and vision coverage
• Annual compensation reviews based on performance and market conditions

What You'll Do

• Serve as the primary administrative and operational support partner to the Owner
• Manage schedules, follow-ups, priorities, and ongoing projects
• Track key initiatives and ensure important tasks do not fall through the cracks
• Coordinate communications between departments and leadership
• Assist with HR-related administration, employee benefits, onboarding, and personnel documentation
• Support accounting and operational processes utilizing ERP and business management systems
• Maintain records, reports, spreadsheets, and business documentation
• Handle a wide variety of administrative, operational, and special projects as needed
• Identify opportunities to improve organization, efficiency, and workflow
• Anticipate needs and proactively address issues before they become problems

Required Qualifications

• 5+ years of experience in office management, executive support, administration, operations, or a similar role
• Strong attention to detail and commitment to accuracy
• Intermediate Excel skills beyond basic list creation
• Strong follow-through and the ability to track projects, deadlines, and commitments
• Basic understanding of HR administration and employee benefits processes
• Comfortable learning and utilizing business software systems, including ERP platforms
• Experience working directly with senior leadership or business owners
• Demonstrated employment stability and longevity is critical

Preferred Qualifications

• Experience with Syspro ERP software
• Some experience with QuickBooks or other accounting systems
• Familiarity with Microsoft Office 365 and Outlook
• Experience working in distribution, manufacturing, wholesale, or multiple industries
• Experience utilizing AI tools such as ChatGPT, Claude, or similar platforms
• Strong memory for details, projects, and historical business activities
• Self-starter who proactively identifies tasks and opportunities without needing constant direction
• Comfortable working with a direct, fast-moving leader in a high-expectation environment

Why Join Us?

• Work directly with the Owner and senior leadership team
• Gain exposure to operations, administration, HR, accounting, and business management
• Variety in your day-to-day responsibilities
• Opportunity to make a meaningful impact on company operations
• Exposure to ERP systems, distribution operations, and business processes
• Be part of a growing company where your contributions are visible and valued
• Long-term growth potential as the business continues to expand